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Item No: 7J Meeting Date: May 23, 2016 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Brian L. Erickson, Public Works Director/City Engineer Item Title/Subject: Resolution 8581, Dissolving Streets and Utilities Committee Background: In March 2007, the City Council discussed establishing a Citizens Task Force to help with planning for future street reconstruction. The Task Force’s charge was to: • Develop a financial plan for the entire reconstruction program • Develop a street standard or standards that will best meet the need of the City in partnership with its residents • Develop a prioritization and implementation plan • Develop a communication plan Then in October 2007 the City Council approved Resolution 7176 which adopted the final report for the Street and Utility Improvement Program (Program) as established by the Task Force. The City Council then discussed the formation of a citizen group to oversee the implementation of the Program as recommended by former members of the Streets and Utilities Task Force. During that work session discussion, the Council laid out the purpose and charge of that group and established the structure of the group. Ultimately, the establishment of the Street and Utilities Committee (Committee) was approved via Resolution 7223 on February 11, 2008. The details of the Committee were laid out in Exhibit A of Resolution 7223 (attached). Discussion: Since the establishment of the Committee, the City of Mounds View has designed and either completed or started construction on all nine street projects initially planned as part of the Program. These projects have benefitted from clear public processes established by the Committee. These processes include: • Establishing standard and non-standard streets • Establishing basis for appealing stormwater infiltration basins • Hearing appeals for stormwater infiltration basis/rain gardens • Communicating with the public on upcoming projects • Reviewing funding for street reconstruction projects Moving forward staff will continue to use the processes put in place with the Committee and work with the public for future reconstruction projects. Neighborhood meetings will continue to be a critical method of communicating with the public prior to construction start. Additionally, with a bulk of the streets completed, staff will be better able to address maintenance and construction needs going into the future. The baseline of street condition allows for easier budgeting, and reduced critical maintenance needs. Finally, the addition of sanitary sewer slip lining provides an additional method for keeping infrastructure serviceable into the future.