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Item No. 91\ Staff Report No. Meeting Date: April 26, 1999 Type of Business: PH& CB WK: Work Session;PH:Public Hearing; CA:ConsentAgenda;CB:Council Business City of Mounds View Staff Report To: Honorable Mayor & City Council From: James Ericson, Planning Associate Item Title/Subject: First Reading (Introduction) and Public Hearing regarding Ordinance 629, an Ordinance Amending Chapter 401 of the City Code Pertaining to the Planning and Zoning Commission; Special Planning Case No. SP-069-99. Date of Report: April 22, 1999 Background: According to Section 401.06, Subdivision 7 of the Municipal Code, the Planning Commission is to review its Bylaws on an annual basis at the first regular meeting in February. The Planning Commission reviewed the bylaws during its February 3, 1999 and February 17, 1999 meetings and then approved the Bylaws with minor revisions on March 3, 1999. The changes to the Bylaws were made to be consistent with current procedures and practices and to be better able to respond to planning cases in a timely manner. The changes in effect require the City to adopt an ordinance to amend the municipal code concerning the types of meetings held by the Commission. The ordinance amends the Code to redefine what constitutes a regular meeting and a special meeting, as well as to remove language from the Code which was not internally consistent with the rest of the Chapter concerning appointments and recommendations for the filling of commission vacancies. Discussion: With regard to the scheduling of meetings, up to now, the Bylaws were drafted such that the first Wednesday of the month was a"regular" meeting, at which time the Commission called to order and took action on items discussed at"agenda" meetings, which were held on the third Wednesday of the month. With the changes to State law requiring cities to act upon planning cases within 60 days, the Planning Commission has been calling to order on third Wednesdays as well as first Wednesdays to minimize delays in processing planning applications. The agenda meetings then became"special" meetings to reflect that they would be calling to order. The Bylaws have been changed such that both meetings of the month are regular, doing away with what was an agenda meeting. Special meetings have been redefined to be any meeting occurring outside of the first and third Wednesday.