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City of Mounds View <br /> Planning and Zoning Commission-Bylaws Page 2 <br /> 3. Election Procedure: For each office,the chairperson shall invite nominations from <br /> Planning Commission members. After nominations have been received,the <br /> chairperson shall entertain a motion to close nominations. If such motion is made and <br /> passed, and more than one nomination has been made, the chairperson shall distribute <br /> ballots to the Commission members and each member shall write his or her selection <br /> on the ballot. The recording secretary shall tally the ballots and announce the nominee <br /> receiving the most votes. In the event of a tie,the recording secretary shall announce <br /> the nominees tied in the voting and balloting shall be repeated until an election occurs. <br /> If only one nomination has been received,the chairperson may conduct the voting by <br /> voice vote. If a majority of the members present vote in the affirmative for the <br /> nominee,the nominee shall be elected. <br /> 4. Assumption of Duties: The Chairperson and Vice Chairperson shall assume office at <br /> the first meeting in February of each year. <br /> 5. Term of Office:The chairperson and vice chairperson shall serve one year terms, and <br /> may be re-elected to additional terms in accordance with this Section N.B. <br /> C. DUTIES OF OFFICERS: The chairperson shall preside over the meetings of the Planning <br /> Commission, and shall have the authority to add or cancel regular meetings and to call <br /> special meetings as provided in Section VI. The vice chairperson shall assume the duties <br /> of the chairperson, in the absence of the chairperson. <br /> V. LIAISON TO COUNCIL: The City Council shall appoint from among its members a Liaison to <br /> the Commission on an annual basis. It is expected that the Council Liaison will attend the <br /> Commission meetings on a regular basis. In the event of the absence of the Council Liaison at a <br /> Commission meeting, a Commission member may be appointed by the chairperson to represent <br /> the Planning Commission at the next regular City Council meeting or at the meeting where the <br /> City Council will be considering the planning cases acted upon by the Planning Commission in <br /> the absence of the Council Liaison. <br /> VI. MEETINGS <br /> A. TYPES OF MEETINGS; SCHEDULE: The annual meeting schedule of the Commission <br /> shall be adopted by Resolution at the first regular meeting in December for the following <br /> year. <br /> 1. Regular Meetings: Subject to the adopted meeting schedule,the Commission's regular <br /> meetings will occur on the first and third Wednesdays of each month for the purpose of <br /> convening public hearings,making recommendations to the City Council, conducting <br /> business which requires a vote of the Commission, convening as the Board of <br /> Adjustment and Appeals, conducting long-range planning functions and other official <br /> business. <br /> 2. Agenda Sessions: An Agenda Session is an informal session of the Planning <br /> Commission, typically held immediately following adjournment of a Regular or Special <br /> meeting, at which time the Planning Commission may review minutes, informally <br />