Agenda Packets - 1999/03/01 - Laserfiche WebLink

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02/25/99 THU 11:50 FAX 6124474245 CITY OF PRIOR LAKE I]005 • Responsible for coordinating coverage of clerical staff during vacation, sick leave and other leave by arranging temporary help,etc. • Conduct research and obtain bids for such items as: janitorial service,elevator maintenance, carpet cleaning,office furniture and window washing as required. • Supervise building maintenance cleaning personnel and negotiate building and library maintenance contacts. • Responsible for supervision of minor repair inside building. • Personally provide information on municipal services and functions. • Maintain appointment schedules and issue meeting notices. • Answer various inquires with regard to city activities,meetings,and events. • Distribute material to Councilmembers. • Maintain Council minutes,records and tapes. • Coordinate codification and distribution of all newly enacted ordinances. • Maintain Resolution and Ordinance books Ordinance books and forward to appropriate jurisdiction. • Coordinate departmental microfiche. • Make travel arrangements for City Manager and Assistant City Manager. • Organize and prepare Council Chambers for Council meetings,i.e.,make coffee,place name plates, and setup sound system. • Perform other duties and assumes other responsibilities as apparent or assigned. ENVIRONMENTAL CONDITIONS: • General office conditions. PHYSICAL DEMANDS: • Rarely lifts more than ten pounds. MENTAL DEMANDS • May occasionally deal with angry or upset citizens. • Anxiety related to meeting deadlines with frequent disruptions. KNOWLEDGE.SKILLS AND ABILITIES: • Comprehensive knowledge of contemporary office and secretarial practices and procedures. • Must be familiar with City and secretarial organization and operation of municipal services or be able to rapidly acquire this knowledge. • Must have strong organizational skills including ability to establish and maintain an effective filing system for the Department. • Must be able to deal with the public and their complaints in a courteous and tactful manner. • Ability to exercise independent judgment in handling various administrative details. • Supervisory skills. • Comprehensive knowledge and command of grammar,spelling,arithmetic and vocabulary. • Ability to type with speed and accuracy. • Dictating equipment experience preferred. • Personal computer experience required,using software including word processing, spreadsheets and the like,within an MS Windows(3.1) environment. • Ability to establish and maintain effective working relationships with other employees and City officials. • Ability to work independently with little or no supervision. I:wrtslvoeaesaexsaCJ.DOC