Agenda Packets - 1999/02/01 - Laserfiche WebLink

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War ar ar 1ff irff Br ar ir M ar ir arirarlir MI.1 MANAGEMENT RESPONSES ❑ Make the Y2K problem a priority for all city/county offices. Put someone in charge. Make sure that IT professionals work with city/county department heads and business managers to help them bring their systems into compliance. Larger cities and counties might create Y2K offices or task forces or other bodies. Budget for solving the problem. Have the city/county attorney research legal ramifications of the Y2K problem for your city/county. ❑ Spread the word. Provide a central source of information on the Y2K problem and monitoring of progress for the whole city or county; a Web site,or a page on the city/county Web site,is a good way to do this. Make sure that all employees are aware of how it affects them. Make sure that local businesses and organizations know that the city or county government is working on its Y2K problems. Make sure that local businesses and organizations are aware of the Y2K problem and the need to become compliant. Make sure that local businesses understand that they must be Y2K compliant in order to work with other businesses'computers and data as well as with local government computers and local government data. Share information,through means ranging from brochures to a page on the city or county Web site. ❑ Make operational changes within your offices. Use four-digit dates. Some software can handle the year 2000 if it's entered as four digits,and consistent use of four-digit dates will avoid confusion later. Train staff to know where Y2K problems can arise and to spot them when they do. Be prepared to replace what can't be fixed. ❑ Make contingency plans for systems,processes,and data that can't be compliant in time; consider outsourcing(temporarily,at least)to compliant service providers. A WAY TO ORGANIZE YOUR Y2K EFFORTS Programmable Embedded Data Systems Chips Awareness Solution Interface Contingency planning Y2K YOU ` -9- Q ! 66r�, Npiew