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PLANNING COMMISSION <br /> MEMO <br /> To: Mounds View Planning Commission, <br /> From: Rick Jopke, Community Development Director <br /> Subject: Planning Commission Terms <br /> Date: November 10, 1998 <br /> As we have discussed previously,there is some confusion about when terms of a number of <br /> Planning Commissioners expire. The City Code in Section 401.02, Subdivision 1 a. states: <br /> "the appointees shall have three (3)year staggered terms: at least two (2) of these terms, but not <br /> more than three (3) terms, shall expire each year on December 31."Records seem to indicate that <br /> six terms (Miller, Stevenson, Johnson,Brasaemle,Brooks, and Obert) will expire on December <br /> 31, 1999 and one term will expire on December 31, 2000 (Peterson). This obviously is not <br /> consistent with the above ordinance requirements. Records are unclear how this happened. From <br /> what I can determine the problem appears to be that in 1996 Commissioners Brasaemle, Brooks <br /> and Obert were appointed to fill out unexpired terms of previous commissioners who resigned <br /> but the exact length of the unexpired terms was not documented and instead their terms were <br /> assumed to be full three year terms. However, the appointments are usually done by City Council <br /> resolution and there are no resolutions on file appointing Brasaemle, Brooks, and Obert to the <br /> Planning Commission. I have also been unable to find any mention of the appointments in City <br /> Council meeting minutes. <br /> The three unexpired terms were as follows: Dan Nelson: term would have expired on 12/31/96; <br /> Henry Ruggles: term would have expired on 12/31/97; Joanne Colleen: term would have expired <br /> on 12/31/98 <br /> Possible courses of action could include: <br /> 1. Do nothing at this time and achieve the staggered terms in the future by appointing <br /> members to 2 or 3 year terms when terms expire at the end of 1999 or when vacancies <br /> occur. The term of the person filing the vacancy due to the resignation of Bobbi Brooks <br /> could be 3 years. <br /> 2. Recommend that the City Council adjust terms now to create the required stagger. <br /> STAFF RECOMMENDATION <br /> Staff recommends that the Planning Commission discuss this matter and recommend a course of <br /> action. <br /> N:\DATA\GROUPS\COMDEV\PLANCOMM\11-18-98.MEM <br />