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MEMO December 30, 1998 To: Mayor Elect and Council, Council Members Elect From: Chuck Whiting, City Administrator Re: January 4, 1998 City Council Meeting and Work Session Welcome to the new year and the new Council. The first order of business will be to get everyone sworn in. Mayor McCarty will open the meeting and turn the swearing over to me,my only chance to swear at council meetings. I have placed the names to be sworn in in order of magnificence, but feel free to direct me otherwise. Swearing forms are included for each of the three to sign as well. The only other business that needs to be done immediately is to select an Acting Mayor. The Council can decide to decide this January 11 with your other appointments, but in case something were to happen during the week perhaps selecting one this Monday would be prudent. The other business items that the Council will need to address can be done at the January 11 meeting, particularly the official newspaper. Two separate charter provisions refer to this, one saying it must be done annually, the other at the first business meeting. I am anticipating some discussion on this item and therefore placed it on the work session with other items likely to receive discussion in preparation for decision on January 11. Here's the work session agenda: 1. Council Business Items: As referenced above and noted on the agenda, there are items that the Council may want to discuss. Items not provided in this packet will be provided Monday at the meeting. 2. Civil Service Commission and discussion of Police Chief Retirement: The Council has not met with the Civil Service Commission in the time I have spent in Mounds View. With Chief Ramacher's announced retirement,introductions and discussion should start on replacement or other options of interest to the Council. The Council's discussion content will looked to for staff direction. Some information regarding the use of consultants in the selection process and background checks will be provided by Cari Schmidt at the meeting. 3. Streets Committee Report: Enclosed in your packet is information and minutes of the Streets Committee over the past two months. Some members will be present on Monday evening. Mary Malrick was selected as the chair and she and I have been directed by the Committee to review the work to date and report on the status of the Committee. Council may recall that this Committee was established and directed to report to the City Council at this work session and submit an official report for the January 11 Council meeting. The minutes of the meetings reflect the items discussed and the policy changes recommended. Two main points can be summarized. First, the group felt that residents in a given street project area should have more say in the nature of the street improvement and that would require a change in the current street construction preference specifications. The new standard would be the general specifications of the given street as it stands at the time of project consideration. To further address resident participation, development of a given street project would require more front end consultation with residents and design in