Agenda Packets - 1999/08/23 - Laserfiche WebLink

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commissions, committees, and the Council would direct all requests for information through their staff liaisons, or the City Administrator in the case of a Council Member's request. He stated this would be for information pertaining to the next meeting. He stated, in regard to any additional information, it would be incumbent upon the board or commission member to bring the request forward to that entire group for discussion to determine if it was the will of that board or group to move forward with that request, thereby stemming off at least some of the requests which may require thousands of dollars worth of staff time to research, and a considerable sum just in raw product in paper and copy machine toner. Furthermore, if any board member, commissioner or Council Member feels that their request was not addressed properly, they can appeal to the City Administrator or the Council to determine if the response was adequate or proper. Furthermore, to direct staff to update the fee schedule to reflect inflation and other issues that have come up, since the 1996 fee schedule was set. Council Member Stigney stated he agreed wholeheartedly that Mayor Coughlin was attempting to resolve something that he perceived to be a real problem. He stated that Mayor Coughlin had not been a party to what transpired, and in his opinion, was overreacting. He stated that he does not completely agree with the way the Finance Director reported the situation. He stated this was his opinion, and that he was the Council Member involved in it. Council Member Stigney stated, at the retreat,he had brought forward the problem the Chairperson of the Charter Commission was experiencing in obtaining information. He stated the Charter Commission members voted unanimously among themselves to request documentation required by the Charter Commission members, and to have the Chairperson be the access to obtain that information as required for the Charter Commission's action. He stated there was a question regarding who would pay for what, and if the Charter Commission should be charged, or if the Chairperson should be charged out of her pocket and reimbursed by the City, and that question was really not answered. Council Member Stigney stated this matter had to do with City business, in terms of Charter business, and obtaining information from the City. He stated in this particular instance, it had to do with a TIF document which was dated late December of 1998. He stated this document was supposed to be available, and it finally became available. He stated that the Chairperson of the Charter Commission was of the understanding that she had the approval of the City Administrator to obtain that information,when it came available. He stated, as it happened, she requested it a day or two after it had come in,and the Finance Director was not willing to respond to that request unless the City Administrator was present to approve it. Mayor Coughlin stated that he did not wish to have anyone impugned, and that was why he had not used Council Member Stigney's name. Council Member Stigney stated he had no problem using his name. He stated he believed Mayor Coughlin did not understand the circumstances. He stated that the Charter Chair thought she had approval. He stated he did not know if this was or was not the case. He stated that she could not obtain the document and there was a need for it within a short period of time. He stated he had called the Finance Director and inquired if he could request that document as a Councilperson. He stated he did not demand the document be provided immediately. He stated the Finance Director inquired how soon he would like to have the document, and he had indicated that he would like to have it as soon as he could get it. He stated the Finance director 30 C:\ADMIN\MINUTES\CC\8-9-99.CC