Agenda Packets - 1999/08/23 - Laserfiche WebLink

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Council Member Stigney stated that Mayor Coughlin was overreacting to a matter of which he had no first hand knowledge. Mayor Coughlin stated this was in regard to taxpayer's money that is being spent in staff time and materials, and that he was desperately attempting to keep that to a minimum. Council Member Stigney stated he understood what the Mayor was trying to do. He stated that he was attempting to prevent something,which in his view,has not occurred. He stated that he had not demanded anything. He stated Mayor Coughlin was referring to someone coming in and demanding information immediately. He asked Finance Director Kessel if he had demanded anything. Finance Director Kessel stated that Council Member Stigney's request, as he understood it,was that he wanted to come down immediately and get the document. Council Member Stigney stated this was correct, he would like to, if he could. He stated that Finance Director Kessel indicated it was not available at that time, and he inquired when it could be available. He stated this was a relatively simple request and he did not demand anything. He stated he had never demanded anything out of a time frame from this staff at any time. He stated that he had made requests, and assumed in a timely manner they would be accommodated. He stated his comment to Finance Director Kessel indicated, if the document was not available presently, and he thought it could be available before 2:00 p.m., he would prefer he call so that he wouldn't come there at 2:00 to find out it was not available. He stated that as far as what preceded this, in regard to the Charter Chair and Finance Director Kessel, he was not aware. Mayor Coughlin stated it would require a motion of the Council to extend the meeting at this point, or all further discussion gets carried over to the next meeting. MOTION/SECOND: Quick/Coughlin. To Extend the Meeting of the City Council. Ayes—4 Nays— 1 (Thomason) Motion carried. MOTION/SECOND: Quick/Marty. To Move the Question on the Information Request Form, and Close the Debate. Ayes—4 Nays— 1 (Stigney) Motion carried. MOTION/SECOND: Coughlin/Quick. To Direct the City Administrator and Staff to Create an Information Request Form to Be At the Front Desk At City Hall, So that Any and All Residents of the City Requesting Written Information From the City,Have the Request Documented and Tracked By the City, and That the City Would then Respond Within Five Working days of the Request. Furthermore,All Board,Commission,and Committee Members Direct All Requests For Information Through Their Liaisons, and the Council Direct Their Requests Through the City Administrator for Any Information Pertaining to the Next Scheduled Meeting, and For Any Additional Information, It Would Be Incumbent Upon the Board, Commission, or Committee Members to Bring The Request Up to the Entire Group for Discussion To Determine If It Was the Will of that Board or Group to Move Forward With That Request. Furthermore, If Any Board, Commission, Committee, Or the Council Feels that Their request Was Not Properly Addressed, They Can Appeal to the City Administrator, Or the Council To Determine If the Response Was Adequate and Proper. 32 C:\ADMIN\MINUTES\CC\8-9-99.CC