Agenda Packets - 1999/10/04 - Laserfiche WebLink

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Aug 23 99 12: 17p City of Columbia Heights 612-782-2801 p. 6 • CITY OF COLUMBIA HEIGHTS DATA PRACTICES PROCEDURES PURPOSE These procedures are adopted to comply with the requirements of the Minnesota Data Practices Act(the"Act"),specifically Minnesota Statutes Section 13.03, Subdivision 2 and 13.05, Subdivision 5 and 8. These procedures are separate and apart from, and in addition to, the Data Practices Plan of the Police Department. II. RESPONSIBLE AUTHORITY The person who is the responsible authority for compliance with the Act under this procedure for the City of Columbia Heights is the City Manager. The City Manager has delegated this position to the Assistant to the City Manager. Certain other City employees have been designated to assist in complying with the Act. These designees are: City Attorney, Finance Director/City Clerk, and Council Secretary/Deputy City Clerk. III. ACCESS TO PUBLIC DATA All information maintained by the City is public unless there is a specific statutory designation which gives it a different classification. A. PEOPLE ENTITLED TO ACCESS. Any person has the right to inspect and copy public data. The person also has the right to have an explanation of the meaning of the data. The person does not need to state his or her name or give the reason for the request. B. FORM OF REQUEST. The request for public data may be verbal or written. C. TIME LIMITS. * Requests. Requests will be received and processed only during normal business hours. * Response. If copies cannot be made at the time of the request, copies must be supplied as soon as reasonably possible. D. FEES. Fees may be charged only if the requesting person asks for a copy or electronic transmittal of the data. Fees will be charged according to the City's standard photocopying policy, attached as Exhibit 1, unless significant time is required. In that case, the fee will include the actual cost of searching for, retrieving and copying or electronically transmitting the data. The fee may not include time necessary to separate public from non-public data. The responsible authority may also charge an additional fee if the copies have r., commercial value and are a substantial and discrete portion of a formula, compilation, program, process, or system developed with significant expenditure of public funds. This additional fee must relate to the actual development costs of the information.