Agenda Packets - 1999/11/01 - Laserfiche WebLink

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do this. Interviews are also taking place for Steve Dorgan's replacement, and the deadline for applicants for Kevin Carroll's position is coming soon. Kevin apparently was working with State Auditor's Office regarding our tax increment history. We are scrambling to figure out what was being worked on. The OSA's tif division routinely reviews cities' tif plans and plan modifications, and that appears to be the case here. Our records management over the past decade however appear to need some work, a problem complicated by the variety of individuals having worked in this area. Some good news, the City has been judged a winner by the National League of Cities for the housing plan book developed by Steve Dorgan and the Community Development department with other metro communities this past year. Lynne Thomason and myself are scheduled to be at the NLC conference in Los Angeles in December and can represent the City when called upon. As I explained in an earlier memo this week, the request to include staff meeting minutes was made. I will summarize our meeting of this week here. On Tuesday Bruce, Bill, Givonna, John, Mike and later Jim Ericson met to review the prior evening's Council work session and regular meeting. We reviewed the tension amongst Council members on couple of the issues. Regarding the charter questions, by staff meeting time I had reviewed the expenses charged to the Charter Commission. We reviewed the requests of Council member Stigney on John's use of the golf course truck and followed up with how best to respond to requests that don't seem to be sufficiently answered. It was decided staff should proceed as though all requests represent the full Council and proceed accordingly. There is still some concern about the ability to tract requests since some are made without any apparent context. The e-mail system when finally utilized may help that. The group reviewed the draft agenda for the November 1 work session (much of which is entailed above). It was noted that the budget discussion was not completed at the work session. Building and zoning fees along with the attorney retainer still needed to be reviewed. Givonna was to work with Scott Riggs this week on several of his issues. I had some concern that changes to the personnel policies without the employees' knowledge would not be good. We set up a meeting for Friday to review them for what has or could change. We had Jim Ericson attend to review the presentation made by AMI on Monday regarding their imaging and electronic filing system. The consensus was that their product while good may be too expensive and add some complications we might not need. Bruce has been working with Roseville for a number of months on how to use their people and system. Jim added that the work we now do with the web site could be modeled after Roseville. I wanted to make sure we have a system that employees understand, utilize and implement correctly for filing since we have never done that. We decided to set up a MIS committee meeting to go over this in more detail later in the week. That's all for now. Have a good weekend.