Agenda Packets - 1999/11/01 - Laserfiche WebLink

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Chuck Whiting From: Riggs, Scott J. [sriggs@Kennedy-Graven.com] Sent: Monday, October 25, 1999 4:47 PM To: 'chuckw@rcmnet.org' Cc: Long, Robert C. Subject: Non-retainer legal work procedure Chuck: I am writing this memorandum in follow-up to the meeting on October 15, 1999 among yourself, Bruce Kessel, Rick Jopke, Bob Long and myself, as to establishing a procedure to help control the cost of legal work to be performed for the city by Kennedy & Graven, Chartered. It is my understanding that Bob Long has forwarded a revised Agreement for Legal Services (the "Agreement") which reflects some of the conclusions we reached. In addition, I am forwarding via this memorandum an initial outline as to how "non-retainer" legal matters will be processed in the city. At the time any legal matter comes within the definition of "non-retainer" pursuant to the Agreement, a form will be forwarded to you and the staff member who requested the legal work. The form will state the matter is designated as a non-retainer matter. The form will need to be appropriately acknowledged by you (or a designated department head) before any legal work or costs are incurred by the city. Pass-through legal work for developers, etc. (generally involving the planning department) will be reviewed and approved in the same manner. It was discussed that the city would institute a practice for developers, etc. whereby a fee schedule will be established and collected before any work is performed or a developer's application is accepted by the city for processing. Such a fee schedule will permit the city to collect an initial amount for the work to be performed by the city so that the city is not in the position of attempting to collect fees from a developer for work performed by the city for the developer's benefit. The fee to be collected from developers should be worked into the application process the city presently utilizes. As noted, no non-retainer legal work will be performed unless approved by the city. The form which I would suggest for use would basically constitute the draft as follows: ***** NON-RETAINER WORK REQUEST FORM The work requested to performed, which is as follows: is covered under the non-retainer definition of the Agreement for Legal Services between the City of Mounds View and Kennedy & Graven Chartered. The estimate for legal fees to be incurred for this matter is: Such non-retainer work is approved up to the estimated amount by on , and work on this matter should begin. Such non-retainer work is disapproved by on and no work should be performed for this matter. Mailed copy sent 1