Agenda Packets - 1998/04/27 - Laserfiche WebLink

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Item No. 7L Staff Report No. Meeting Date: April 27, 1998 Type of Business: C.B. WK: Work Session;PH:Public Hearing; CA:Consent Agenda;CB:Council Business City of Mounds View Staff Report To: Honorable Mayor and City Council • From: Michael Ulrich, Director of Public Works Item Title/Subject: Consideration of Supplemental Services Agreement for Architectural Services for Phase II Construction of the Community Center Date of Report: April 21, 1998 For the second phase as well as the initial phase of construction of the Community Center,the management team has scheduled weekly meetings. At these meetings the contractors, engineers, architects, and management team discuss the future weeks schedule and any problems that have developed in the current week. The attendance of all concerned parties is essential to avoid delays and extra expenses. As with any remodeling project and even new construction,plans can require changes or modifications. In:the Standard Contract with WAI Continuum, WAI representatives will attend 12 meetings on site during the construction phase. Staff feels that it is imperative that personnel from WAI attend all, or nearly all of the weekly construction meetings. The presence of an architect that can make • an on site decision to correct a problem immeadiately will be critical to the project. Approximately 25 to 30 additional meetings will take place before the project is completed. WAI has presented staff will a Supplemental Services Agreement and a cost of$260.00 to attend each additional meeting. Staff is recommending that Council authorize staff to sign this agreement. The source of funding the additional $7,800.00 can be from the savings of the value engineering or contingency for the project. If Council has any questions regarding this report,please feel free to call me. 4telYer_40/7-----1• ichael Ulrich, Director of Public Works RECOMMENDATION: Council authorize staff to sign the Supplemental Services Agreement for additional attendance at construction meetings for phase II of the Community Center.