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JAN-19-98 01 :23 PM WAI 612 223 5370 Pe02 January 8, 1998 WA I Continuut11 Mr. Chuck Whiting City Administrator ARCHITECTURAL DESIGN City of Mounds View PROJECT MANAGEMENT Mounds View,Minnesota CONSTRUCT#ON SERVICES MASTER PLANNING INTERIOR DESIGN RE: Mounds View Community Center """' Bel-Rae Ballroom Alternates Project #90634 FAX TRASMITTAL Dear Chuck: With respect to the above referenced project the following items are presented for your information. At the City Council meeting on December 15, 1997,it was indicated that the budget for the total project was fixed at the$4 million level(Phase 1 of the project cost was approximately$900,000). The cost to reroof the existing building was to be included in this amount. Should the cost of the project exceed the budgeted amount,bid alternates would be included to allow the City to choose which items would be included in the project, Preliminary cost quotations for the project were prepared by Flannery Construction(project Construction Managers)for the building based on the Design Development documents.The preliminary costs showed the project over budget. After a review of the cost quotations and the documents,a number of proposed items were evaluated, adjusted,redefined or were eliminated. These changes did not affect the program or the original scope of work for the project. However,even with these revisions the project appears to be slightly over budget by approximately $120,000.These costs appear to be related to additional site work that was indicated in the Soils Report for the project. These costs were not budgeted for due to the late delivery of the report. The report was requested by WAI in April 1997,with delivery in June 1997.The report was finally completed and delivered in September 1997. Per WAI Meeting Minutes,April 21, 1997,any soil correction dollars required have not been added to the project.The Soils Report indicates that soil correction is required,including but not limited to: excavating existing fill and topsoil and compacting new fill for foundation and floors,soil fill and compaction for pavement areas,water removal during site grading and footing construction and additional paving thickness due to soil condition. Upon receipt and review of the cost quotation,the exact extent of the soil correction dollars is now apparent. The budget for the project was capped at the$4 million level. Since this cost does not reflect the soils correction dollars,additional cost reductions are required to maintain the construction budget. In an attempt to keep the project on budget the following preliminary list of alternates have been prepared for the City's review. These items will included design elements that are not 381 Ens$i<PIIogg Blvd included in the base bid contract,but will be listed as additive or deductive elements to the SI.Paul.Mir n,usr„aha 55101 base bid,allowing each itemized costs to be compared and if possible,selected to reach the Fele 6l2•223.6092 desired construction cost. 612.27.0644 WIsc onsIn Office 2125 Altoona Avenue Eau Claire,Wisconsin 54701 MN and W 1.800-B45-0754