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Item No. 1 <br /> Meeting Date: 12-07-98 <br /> Type of Business: WS <br /> WK: Work Session;PH:Public Hearing; <br /> CA:Consent Agenda;CB:Council Business <br /> City of Mounds View Staff Report <br /> To: Mayor and City Council <br /> From: Tracy Sanchez, Office Communications Coordinator <br /> Item Title/Subject: Reconsideration of Community Center and City Hall <br /> Telecommunication Needs <br /> Date of Report: December 5, 1998 <br /> At the November 2 work session, staff brought to Council's attention the need to replace our existing <br /> telecommunication system's hardware and software for Y2K(Year 2000)compliance and to also support <br /> additional needs at City Hall and the Community Center. <br /> In regards to these issues, staff was directed by Council to advertise and go out for Telecommunication Bids. <br /> ' I have attached a copy of the recommended telephone system specification and requirements from Comdial <br /> and also a copy of the proposed maintenance agreement. <br /> The Comdial Telephone System was one of four bids that staff received. The following chart will show the <br /> proposals that were received: <br /> Company Type of Total Total Cost Monthly <br /> Name System Compliance on Maintenance <br /> Bid Form Agreement <br /> Cost <br /> Communications Toschiba DK 8 -No's $47,625.00 $161.00 <br /> World 424 <br /> McLeod USA ESI 0 -No's $50,250.00 $175.00 <br /> Executone Executone 4 -No's $53,833.00 $369.40 <br /> Action Systems Comdial 0-No's $42,600.00 $286.00 <br /> The preferred bid is Action Systems"Comdial."Mike Marko from Action Systems will be at the Work, <br /> Session for any questions Council may have. <br /> As the opening of the Community Center is rapidly approaching, staff will be presenting the Comdial <br /> Telephone Systems Agreement at the December 14 City Council Meeting. <br /> Ygt t.(`YLkrte L Z <br /> Tracy Sanchez, <br /> Office Communications Coordinator <br />