Agenda Packets - 1998/12/07 - Laserfiche WebLink

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C) City of Mounds View Staff Report To: Chuck Whiting, City Clerk-Administrator From: Bruce A. Kessel, Finance Director Item Title/Subject: Food service at Community Center Date of Report: December 4, 1998 Several weeks ago, we placed an advertisement for requests for proposals for providing food service at the Community Center. We received one response from Elegant Thymes Catering, who does the food service at the New Brighton Family Services Center. Based upon a review of the proposal, discussions with Sharie Linke, and discussions with Maplewood and Columbia Heights,the proposal appears reasonable and advantageous to the City. The following are the general terms and conditions: • Exclusive agreement for two years, with annual renewals thereafter; • City to receive 7.5% of the gross catering charges; • Elegant Thymes to provide all linens, flatware, serving pieces for events, plus a dishwasher and coffee brewing equipment to be stored at the Community Center; • Elegant Thymes would be responsible for clean up of food related items after events. Other facilities have had problems with multiple caterers and they recommended exclusive arrangements. This also results in the City needing to provided fewer capital items such as dishwasher and coffee brewing equipment. Elegant Thymes provided sample menus which had prices ranging from$5.00 on up. The prices proposed seemed very reasonable for the menus proposed. In addition, based upon discussions with various individuals, the quality of the food and service is very high. As such, it is recommended that the City enter into a contract with Elegant Thymes Catering under the general terms and conditions of the attached contract. The contract will need to be refined and will also need to be reviewed and approved by the City Attorney. I would proposed that the City Council authorize you and the City Attorney to finalize a contract under the general terms and conditions outlined above and authorize you and the mayor to execute said contract.