Agenda Packets - 1998/12/23 - Laserfiche WebLink

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Page 12 UNAPPROVED November 9, 1998 Mounds View City Council MOTION/SECOND: Quick/Gunn to Authorize the Mayor and City Administrator to Finalize and Execute the Agreement with Innovative Images for Banquet Center Management; and that the City Attorney will word the contract to create and "early review period" (two years) or to create some additional language to allow the City, at its determination,to request a review in the negotiation. Discussion: Acting-Mayor Koopmeiners expressed his concern that proper termination clauses be developed by the City Attorney. He also asked who would determine nonperformance of the operator. Whiting stated there would be some staff oversight of the facility and they would determine any issues of nonperformance. Acting-Mayor Koopmeiners expressed his concern in regard to having a five-year contract and not being able to change operators if there were nonperformance issues. Stigney said he had no idea if Image's proposal was good or not because there were no other companies that submitted proposals to manage the banquet facility. Whiting stated that in the original RFP for management of the Community Center, Images was the only firm that addressed an active marketing program for the banquet facility. Staff decided that a negotiated agreement with Images would be in order because of the expertise that they offered in this area. The City had only received three responses to its RFP for management of the Community Center and its facilities. Whiting stated at this point it would not be fair to Images to release their contract specifications for an open public bid. Stigney stated staff should have gone out and solicited other bids. He agreed that it wouldn't be fair to Images but it is also not fair to other possible vendors. "If the staff feels this is good and the rest of the Council feels this is good, I guess that's the thing that is the bottom line here," he added. Stigney stated the City Attorney needs to spend more time in "fine tuning" the contract. He said that he would like to go over some of the contract details with the Finance Director before the contract is adopted. Julie Olson asked that the City Attorney review the contract before any final decision is made. She also expressed her concern with a five-year contract. Ms. Olson said she was in favor of offering Images a year-to-year contract. Whiting stated he disagreed with the year-to-year agreement. "Who would want to commit certain resources and time to make a commitment to an endeavor for only a one-year period?" he