Agenda Packets - 1998/06/22 - Laserfiche WebLink

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IDEAS & SUGGESTIONS COMMITTEE MEETING MINUTES Wednesday, June 10, 1998 Present: Kevin Carroll, Steve Dorgan,Mary Saarion and Chuck Whiting. Suggestions written for the Ideas& Suggestions Committee were reviewed by the Committee and action suggested. They are as follows: 1. Tracy Juell suggested that the City spotlight a department staff in the newsletter to reacquaint the community with employees especially since there are many new faces. Tracy Sanchez,the committee coordinator has already been brought this suggestion to the Editorial Board and they are planning to highlight the Community Development Department in the next edition of the City Newsletter and other departments on later editions. 2. Kitty Hickok requested a clock instead of a traditional plaque for her 10-year service award instead of a plaque. Committee thought that this would be appropriate if a clock was in comparable cost to the cost of a traditional plaque. Tracy Sanchez has a catalogue of plaques and clocks. 3. Steve Dorgan suggested that the City get a container for recycling plastic bottles especially now with the plastic bottle pop machine. Tracy Sanchez has already ordered a plastic bottle recycling container. 4. Tracy Sanchez suggested if the City could provide a little gift of some sort for all employees that attend the employee golf outing. While the time is short, Steve Dorgan will try to contact some places to see if he can find something appropriate for a give away for employees. Kevin Carroll mentioned that it would be nice to have Mounds View pins to wear or trade at city functions including the League of MN Cities affairs, etc. and he has sent for information on costs, etc. for city pins. Steve Dorgan will look into opportunities to purchase and sell City of Mounds View shirts, sweatshirts,hats, etc. 5. Kevin Carroll suggested that staff work to improve the appearance of City Hall by less clutter and mess. It was suggested that each and every employee take the time to discard stuff that isn't needed,to file information,to unclutter stuff that is sitting around and move items such as the dolly, cart and recycling trash container. It was suggested that each Department staff work on their own individual working areas and public access areas to keep City Hall looking neat and uncluttered. The Administration department will organize an office clean up day. 6. Kevin Carroll suggested that each department look into the possibilies of consolidating data, reports, documents, filing and resources etc. into a single area so that information and files are not so spread out. For instance, instead of having information on Hwy 10 redevelopment in three different departments and three different bookshelves, consolidate to one area. Likewise it was suggested that individual departments consolidate information so that everyone knows where to go to find something. Chuck mentioned that in Administration,Tracy and Cari were working on consolidating files and information and setting a city policy for filing and organizing files on microfilm and other media sources. 7. Steve Dorgan asked if the striping of City Hall parking lot was scheduled. Chuck Whiting replied that because of possible changes to the parking lot, striping may not be done anytime soon. Meeting adjourned. INFO ' ` AT I O N ONLY