Agenda Packets - 1998/10/06 - Laserfiche WebLink

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MEMO October 2, 1998 To: Honorable Mayor and City Council From: Chuck Whiting, City Administrator Re: Tuesday, October 6, 1998 City Council Work Session We need to get back to the budget for next year and the community center management options at Tuesdays meeting. Here's what's on the agenda for Tuesday evening: Old Bel Rae Surplus Items: We have been hanging on to some of the items left from the old Bel Rae and it is time to get rid ofthem. A concern has been that with a new building,the old and worn out items left ova- will not fit in. Staff can pick over the best items to keep for the city, but we will be asking the Council's approval to surplus the items listed in Mary Saarion's memo. 1999 Budget: Staff and I went over the budget again since last July and made some adjustments based on Council discussions,our own discussions or those coming from the community. We can go over the details on Tuesday. A summary sheet is enclosed in your packet. In addition to the summary sheet,I will need to provide the Council with community center options which will affect the general fund budget and levy. I don't have all the options clearly summarized yet as some work is still being done. For those of you getting your packets after late Saturday,the information should be available enclosed on the community center and its relation to the budget. In the mean time,the summary listprovided lists some budget considerations,but the impact of the community center should be kept in mind in viewing the totals. I will have staff members at the meeting to discuss budget and programming options for the Council's consideration. Hay Study:We will open discussion on this again Tuesday,particularly if and how any changes impact the 1999 budget. I have a couple of approaches that can be looked at. One is to deal with the minimum number of positions to bring us into compliance, or two,to put together a work force wide plan. I tend to favor the former for its ease. This whole issue has been far too sensitized both at the Council leveland internally with employees to manage very well,particularly over the long period of time we have worked on it where several employees have come and gone. We can discuss this more on Tuesday,but my main concern is knowing that a plan will be adopted when presented to Council that can fit into the coming year's budget. Community Center Management Options: As I noted earlier,I will have a separate report complete for this issue over the weekend, hopefully by Saturday afternoon. The City received three proposals from the YMCA, Sharie Linke and the City of New Brighton,and of course staffing the facility with our own staff is a fourth option. Council member Gunn and Park and Recreation Commission member Silvis have met with myself and the proposers to review their option and clarify points over the past few weeks. I have continued discussions with proposers in attempts to formulate a management option for Council review and budget considerations. I will go over those in my report. Also, with strengths unevenly distributed between the proposals,I have taken an additional step to consider viable options with the proposers and our department for further consideration and will review those as well. This has been a lot of work but the timing with the budget is appropriate. On Tuesday I would like to review these with the Council and narrow the direction to a commitment at one of the two subsequent Council meetings. This is needed in order to get the building open on time and to finalize the 1999 budget. Have a good weekend. The Vikings will win 36 to 28 on Monday night.