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Page 5 • December 15, 1997 Mounds View City Council • 1 Council member Koopmeiners asked why a new roof is necessary when the original inspection of the building 2 indicated that the roof was in satisfactory condition. 3 4 Mr.Olson explained that WAI did an assessment report in April of 1996 and at that time they did a visual 5 inspection of the roof which indicated that the roof was in relatively good shape-the membrane and flashings 6 appeared good. The report did note water damage in the interior of the building,but they were not able to 7 determine when that damage occurred. Mr.Olson noted that during the construction of Phase I,there was 8 some roof traffic and it was noted that there was a lot of glass on the roof between the rocks. It is possible that 9 there was damage which occurred during that traffic-however it cannot be proved or disproved. There have 10 been some leaks in the roof since Phase I was completed. The contractor has looked at repairing some of the 11 leaking areas,and has repaired some but there still appears to be some leakage.Therefore,the recommendation 12 was made to replace the roof. 13 14 Council member Stigney stated at the last Council meeting,he asked Attorney Long to contact WAI to check 15 on the contractors insurance to cover the roof problem. This matter will be checked into by Mr.Long. 16 17 Mayor McCarty stated he would like to have an options list to look at if the roof is necessary to allow the city to 18 stay within the project budget. If the roof needs to be done,then the Council should consider dropping some 19 other items so that they can stay within budget. . 20 21 A discussion followed in regard to whether the roof and sidewalk should be bid out as alternates or as a part of 22 the entire project bid. Furthermore,it was felt that a list of options totaling the estimated roof and sidewalk 23 improvements should be put together. Mayor McCarty stated he would like to involve the Community Center 24 Committee on some of these decisions as well. 25 26 Mike Coon,7851 Eastwood Road,asked if a heated sidewalk is really necessary at the Community Center. 27 Mayor McCarty noted that this is only a suggestion and that no decisions will be made on this until a price has 28 been obtained on the necessary improvements. 29 30 Mr.Olson stated he would need to have some direction from the council in mid-January so that the bid 31 specifications can,if necessary, reflect the roof replacement and heated sidewalk. 32 33 Mr.Olson proceeded to present samples of the proposed brick and color samples of the interior/exterior. 34 35 MOTION/SECOND: Koopmeiners/Quick to approve the Design Development Documents for Phase II of the 36 Community Center. 37 38 VOTE: 4 ayes 0 nays Motion Carried 39 40 6. Consideration of Resolution No.5203,Re-scheduling City Council Meetings Falling on Legal 41 Holidays. 42 43 MOTION/SECOND: Koopmeiners/Stigney to approve Resolution No. 5203,Re-scheduling City Council 44 Meetings Falling on Legal Holidays. 45 0 46 VOTE: 4 ayes 0 nays Motion Carried 47 48 7. Consideration and Selection of City Council Team Building/RetreatFadlitation and Meeting Date.