Agenda Packets - 1998/03/02 - Laserfiche WebLink

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City of Mounds View Staff Report • To: Honorable Mayor and Members of the City Council From: Bruce A. Kessel, Finance Director Item Title/Subject: Quarterly report Date of Report: February 25, 1998 Taxes payable 1998 and associated information: Attached are revised documents for taxes payable 1998, including information from Ramsey County relating to other taxing jurisdictions in Ramsey County. Personnel issues: Attached is the preliminary points using the Hay job evaluation system. Employees have until March 2nd to appeal their points. Any appeal then needs to be evaluated to determine whether any adjustment needs to be made, after which the points would be final. The next process would be to finalize the market study and develop a pay plan. Based upon discussions with Ann Antonsen with Labor Relations Associates, Inc., she would like to meet with the Council in closed session to discuss the process and also to obtain insight from the Council regarding the type of pay plan to be developed. She felt that a one to two hour meeting would be needed for this. • Staffing: As I'm sure most of you are aware, Mary Tatarek had back surgery in January as is not able to sit and can't even be on her feet for very long. We have set up a drafting table for her and this past week, she has came in for about an hour a day. It will be some time before she will be able to work a full eight hour day. Marge Norquist has been a great help over the past two months assisting with preparing checks for vendors and other miscellaneous duties. We have received numerous applications for the Assistant to the Administrator position and expect to have interviews scheduled within the next two weeks. Audit and accounting system conversion: The audit has been temporarily delayed until mid-April to allow us more time to prepare. With Mary being gone, we are not as far along as we would like and for several items, it is critical that Mary be available to assist. We have encountered a few technical problems setting up the new accounting system, and being without Mary, we have been moving slowly. We are still hopeful that we will be on the new system for payroll, accounts payable and financial reports by the first part of July. Utility Billing: In addition to bi-weekly payroll and inputting all the necessary information into the new payroll system, Kitty was still able to get utility bills out in January. While Dorothy is missed, Kitty has put forth extra effort to learn the utility billing system in addition to a new payroll system and has performed exceptionally well.