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ei-wr cr CITY OF MOUNDS VIEW Agenda Section 5D REQUEST FOR COUNCIL CONSIDERATION Report Number: qo 332c (Dij `>`•`ri'`''` STAFF REPORT Report Date: 10/25/96 0 h ;+ COUNCIL MEETING MEETING DATE •,,, _ Special Order of Bus. ''mess`PastnoO'lti October 25, 1996 X Consent Agenda Public Hearings Council Business Item Description: Resolution No. 5032 Approving the Reclassification of the Position of EDA Coordinator to EDA Director Executive Director's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: During budget workshops this past summer, I proposed a general outline for reorganizing the administrative and finance departments. My objective has been to combine the finance and administration departments under the finance director as department head and eliminating the clerk administrator as administration department head. The first action was not to replace Michelle Chambers in the deputy clerk position and spread her responsibilities to Lynette Morgan and Dawn Weitzel. Then Bruce Kessel was hired as Finance Director. The next step was to evaluate the work needs of the office. I concluded that the intern position should not be changed to administrative assistant as had been done in the past, but instead the Economic Development Coordinator position should be changed to director level status with added responsibilities of ssisting the City Administrator. The resolution before the Council here authorizes that change. 0 Enclosed is a new job description for Economic Development Director. Apparently the Council has in the past shifted the responsibility of EDA executive (the person authorized to sign in the name of the EDA) from the administrator to the EDA Coordinator. This rather significant duty is now included in the proposed job description. I have also included verbage for the EDA Director to act in the administrative capacity of the City Administrator in his absense, plus I intend to have this position take on added personnel oversight and involvement, similar to the normal role of the City Administrator. I feel this will not only strenghten Cathy Bennett's management skills, but provide a clearer and stronger management team for leadership issues within the •organization. Because much of these duties are already taking place, I am requesting the Council consider this action effective October 1 of 1996 with a wage adjustment to Step 2. The Council may also recall that my intention was to have this action come before the Council earlier than this. I have been waiting for PDI to determine the appropriate compworth points for this position and for the administrative aide position. Because that has not come, and this position is currently assuming the responsibilities I have laid out above,I will still request the resolution be adopted with the understanding that a minor adjustment may be needed after the PDI study is complete. c. ..".(7 r.)::1; _ Chuck Whiting, City dministrator COMMENDATION: Council action to approve Resolution No. 5032