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the telephone or out of the office, callers would receive a message which would allow <br /> them to leave a voice mail message or to transfer to another employee. 4111 <br /> For the main City telephone number, we could have an after hour message. We could also <br /> explore informational messages for areas such as voting,Park& Recreation programs, <br /> registrations, cancellation of programs/games, etc. <br /> Overall, the proposal should improve service, and better utilize existing staff time. <br /> To accomplish the proposed system improvement, we would need to contract with Executone to <br /> modify our equipment at an estimated cost of approximately$16,500; the proposed equipment is <br /> covered under the State of Minnesota's pricing schedule and as such, has already been <br /> competitively bid out. We would also need to upgrade our service from U.S. West; they have <br /> partnerships with other entities to perform such work and have recommended using US Acomm <br /> which has submitted a proposal for a cost of$3,500 for equipment upgrades and a 120 month <br /> contract for service; the service proposal has a 30 month payback and the overall proposal from <br /> US Acomm would lower our monthly telephone bill from US West by approximately $200 per <br /> month. Pricing for the US Acomm equipment is covered under a rate tariff and as such, is not <br /> subject to competitive bidding requirements. <br /> At the present time, one administration position is vacant, Jennifer is on a maternity leave and <br /> Dorothy is on an extended leave which are resulting in additional strains on remaining <br /> employees. The 1996 budget included$25,000 for an organizational study; due to management <br /> and staff changes that have occurred in the last year plus the decision to leave one administrative <br /> position vacant, it is proposed to use the money originally budgeted for the organizational study <br /> to fund the telephone system upgrade. This should improve the organizational efficiencies and <br /> allow for other changes to be made that may have been identified by an organizational study. <br />