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• To: Chuck Whiting, City Administrator <br /> From: Cathy Bennett, ED Coord. l' MEMORANDUM <br /> Subject: Private Rental of Bel-Rae <br /> Date: August 28, 1996 <br /> I . Attached are considerations with regards to private rental of the Bel-Rae Ballroom. <br /> I have estimated costs\revenues for 8 events through December. It is likely that there <br /> will be no private events in September but maybe more in November and December <br /> due to the holidays. <br /> I have been researching alcohol policies in other Cities. There are two general ways <br /> to allow the use of alcohol and minimize insurance liability for the municipality. (1) <br /> Require alcohol to be given free of charge (2) Require the sale of alcohol through a <br /> private vendor and they must hold dram shop insurance. In discussion with City <br /> Attorney and our insurance provider, it is recommended that we require the <br /> distribution and/or sale of liquor through a private vendor. The insurance agent is <br /> • drafting a letter which will outline requirements of the private vendor as part of their <br /> licensing for liquor. The City would not incur additional insurance premiums if liquor is <br /> handled in this manner but we may want to consider more coverage in case the <br /> private vendor's policy in not sufficient. <br /> 2. Attached is a draft rental agreement from City Attorney Bob Long addressing private rental <br /> of the Bel-Rae. Bob will be in attendance on Monday to answer any questions. <br /> 3. Suggested policy questions for Council consideration: <br /> • Should the City require the hiring of police officer when alcohol is served? Should <br /> there be some exceptions to this requirement(low profile event, only wine\beer for <br /> limited amount of time, etc.) This is something that could be addressed on a case by <br /> case basis by staff if Council wishes. <br /> • Are the fees too high/low in consideration of the estimated costs? <br /> • Would all non revenue producing community, city, recreational events take <br /> precedence? <br /> • How late should the faciltiy be open? I 1:00, 12:00, 1 :00? If alcohol is served then we <br /> must abide by State Law which require no alcohol consumption after 1:00. <br /> • <br /> ■ <br />