08-12-1996 SPECIAL CC - Laserfiche WebLink

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Pir CSM OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT Report Number: 11B2 G I 1 CMHOS Report Date: 8/8/96 4 COUNCIL MEETING DATE .— 10 14; (1UU August 12, 1996 Special Order of Bus. Consent Agenda °etesz•ParmerSPublic Hearings X Council Business Item Description: Consideration of Resolution Authorizing the Rental of the Bel-Rae Facility for Fall Private Events on an Interim Basis Executive Director's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary(attach supplement sheets as necessary) Summary: At the August 5, 1996 work session staff was directed to prepare a resolution outlining the rental of the Bel- Rae Facility for Private Use on an Interim Basis. I have been contacted by several groups that are interested in the facility for children's parties and church groups. Attached is a resolution which would outline general parameters regarding the rental of the Bel-Rae. I would be proposing the following when a private group is interested in renting the facility. 411to Smoking o Alcohol User to Provide Proof of Insurance Must sign a rental contact for use of building • * Rates: $50/hour with a maximum cap of$350 without kitchen use - $300 Damage Deposit $65/hour with a maximum cap of$500 with kitchen use - $400 Damage Deposit 20% discount to Mounds View residents\businesses ($40/hr with out kitchen and $52/hr with kitchen) User Required to set up prior to use and clean up after use. Otherwise, they must pay a$40 set up fee and $100 clean up fee without kitchen use and$200 clean up fee with kitchen use. Take reservations through 1996 with a 30-day cancellation policy. * The rates were established based on an evaluation of what other communities centers in the area charge for the use of their banquet rooms. I would work with our City Attorney on a rental contract that addresses the use of the building upon approval by the Council. Please pass along tom ther items that should addressed. Cathy Benn , con. Dev. Coordinator COMMENDATION: Approve\Deny the rental of the Bel-Rae to Private Parties on an interim basis.