08-12-1996 SPECIAL CC - Laserfiche WebLink

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!--- MN OF REQUEST FOR COUNCIL CONSIDERATION Agenda Section STAFF REPORT Report Number: 1�1' UDC.Report Date: 8/6/96 CITY COUNCIL MEETING DATE P �n 4 Mb _ Special Order of Bus. pA ��/, �2/ Consent Agenda A,-,,,, Consent'Partrtes - Public Hearings X Council Business Item Description: Revision to the contract for auditing services with Tauges, Redpath& Co. for the year ending December 31, 1996. Administrator's Review/Recommendation: -No Comments to supplement this report -Comments attached. Explanation/Summary (attach supplement sheets as necessary) Summary: In 1994, the City entered into an agreement with Tauges, Redpath& Co., Ltd, to perform auditing services as of and for the years ending December 31, 1994, 1995, and 1996. The agreement allowed either party to cancel the agreement upon 30 days written notice. For 1995, the contract was for$20,675, however, due to the absence of a finance director, additional assistance was provided resulting in actual fees paid totaling $22,638. The contract fee for the 1996 audit was $21,300. tised upon my past experience as an auditor and as a finance director, I felt that greater City assistance could e provided which should improve our annual report while at the same time reduce our out of pocket cost for the audit. As such, I meet with representatives of Tauges as well as Finance Department staff to discuss the upcoming audit and associated fee. Based upon these discussions, Tauges has proposed a revised fee of $13,548 for services associated with the 1996 audit. I feel that this fee is reasonable and as such, I would recommend that the Council approve a revision to the contract with Tauges, Redpath& Co, Ltd reducing the fee associated with the annual audit for the City of Mounds View as of and for the year ended December 31, 1996 to $13,548, with the stipulation that any services provided outside of the scope of the contract be agreed to in writing prior to performing any such services. It should be noted that at the present time, I feel that existing staff should be able to perform the services necessary to achieve the above noted savings, however, do to unforseen circumstances, there may be the need a need for limited clerical or other such assistance, however, such assistance should not exceed$1,000. RECOMMENDATION: Approve a revision to the contract with Tauges, Redpath& Co, Ltd reducing the fee associated with the annual audit for the City of Mounds View as of and for the year ended December 31, 1996 to $13,548, with the stipulation that any services provided outside of the scope of the contract be agreed to in writing prior to performing any such services uce Kes_sel, CPA Finance Director 411,- I7 //