04-01-1996 WS - Laserfiche WebLink

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r Staff considers TR Funds to the best choice for the City of Mounds View. We are presently using their Fixed Assets software package and are happy with both the package itself and the support we have received from TR Funds. TR Funds is located in White Bear Lake which offers closer support then PCS out of Sioux Falls, SD and CSI out of Mankato. The TR Funds price for the complete software package, including support, was lowe then PCS plus, TR Funds has agreed to cap their annual support fees for five years. They would use the City' present Novell network which in the future will allow for inquiry from staff other then Finance. The Staff does wish to keep the City's Utility Billing(UB) with Computoservice for another year. The UB financial software package is good and has been programmed to work with the new meter system. Staff believes that it would be in the best interest of the City and our citizens to stay with the present system until any and all interface problems are handled. All financial software packages except UB could be pulled from the present hardware system freeing the system to better handle UB billing and reporting. The City could continue with support for both the UB software and the present hardware in 1997 at a cost of approximately$3,586. By purchasing the financial software in 1996 staff will have time to set up and convert the data in the various programs before year-end. There would be time to run some parallel procedures and data for a smooth transition of both payroll and the general ledger. Attached is a breakdown of available funding for purchasing the financial package in 1996. Staff contacted Chuck Whiting to allow him the opportunity to have input on the decision. He said he was very comfortable with having the Finance staff make the decision. Rob Tautges from TR Funds will be at the work session, April 1 to discuss their financial software package with Council. Staff is available if any further information is desired. • Mary /atar , Interim Finance Coordinator S RECOMMENDATION: Consider purchasing of financial software package in 1996.