Agenda Packets - 1996/02/12 - Laserfiche WebLink

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Staff Report Page Two Feb. 12, 1996 5. The Personnel Department will provide written authorization to complete the hiring process • (Attachment E). 6. The completed employees' application form must have the following attached: a. copy of conditional volunteer/employment letter; b. notice from Personnel Department to confirm volunteer work/employment; c. copy of letter to candidate confirming volunteer work/employment; d. I-9; and e. action sheet on volunteer work/employment. As per Council request, research was conducted on a type of"Data Practices Release Form" the City could use to obtain information on the hiring of juveniles for seasonal employment. After a discussion with Chief Ramacher and Colleen Wambach of the Irondale School District, and by following Minnesota State Statutes, it was assessed that such a form cannot be created. MN State Statute 260.161 (on records) specifically states the private status of this information in that a very limited amount of people may obtain juvenile records. Statute 260.161 Subd. lb, section 3b states that in relation to schools releasing juvenile records, "The disposition order must be maintained in the school's permanent education record but may not be released outside of the school district or educational entity, other than to another school district..." The dissemination of"Peace officer records of children"also maintains these records as private, whereas the list of recipients is also limited. Furthermore, parents cannot waive the rights of juveniles; juveniles are not seen as responsible enough to make this determination. Because of the limitations, the City of Mounds View will not be able to conduct"background checks" in the hiring of juveniles. Since the City of Mounds View can only obtain the name, address, and telephone number of students from the school district, the City will continue and enhance the practices of: Drivers' license checks; In-depth reference checks; Extensive training in the supervision of children; and Reducing juvenile positions in the supervision of children. Currently the Parks and Recreation Department does not hire leaders or instructors of youth programs less than sixteen years of age. They do however, offer"Junior Leadership" programs to youth who wish to volunteer their time and gain experience. These youth are typically helpers to playground leaders, instructors, or help during special events. Although they are not paid, they are expected to abide by the rules and regulations of staff. They gain experience which gives them an advantage when they are old enough to be hired.