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REQUEST FOR COUNCIL CONSIDERATION Agenda Section: 14 - l CURDS STAFF REPORT Report Number: 96-1596WS ��/�i/ Report Date: 2-1-96 AGENDA SESSION DATE February 5, 1996 .gess•Partnetsb�QS DISPOSITION Item Description: An Ordinance Addin Section 302.01 Subdivision 3c., Background Investigations, of the City of Mounds View Administrator's Review/Recommendation: - No.comments to supplement this report 141/7"/ - Comments attached. Explanation/Summary (attach supplement sheets as necessary.) ,SUMMARY; The City of Mounds View has always made it a policy to only hire the most qualified and competent people. The following ordinance on background checks(per Minnesota Statutes Chapter 299C)will help us to continue this employment practice and allow us to become more thorough by permitting our Police Department to perform background checks on those employees,full-time,part-time, seasonal, or volunteer,who work in conjunction with children. The ordinance will be applicable to all finalist candidates or volunteers. Here's how the process will work: 0 1. All finalist candidates for employment and volunteer work will be given a letter(Attachment A-1 and A-2)making a conditional offer of employment or volunteer work pending the background investigation. 2. Finalist candidates will complete the background check form and data practice release form (AttachmentB,C-1 and C-2). 3. Background check form and data practice release form are given to the Personnel Department. 4. The Personnel Department processes the paperwork via the Police Department(Attachment D). The background check information will be given to the Personnel Department only. 5. The Personnel Department will provide written authorization to complete the hiring process(Attachment E). 6. The completed employee application form must have the following attached: a. copy of conditional volunteer/employment letter; b. notice from Personnel Department to confirm volunteer work/employment; c. copy of letter to candidate confirming volunteer work/employment; d. I-9; and e. action sheet on volunteer work/employment. Although the new hiring process requires a greater attention to detail,it is defensible in a court of law. LA- L;fly, t ' Dawn Postudensek,Administrative Intern 41111 RECOMMENDATION;