Agenda Packets - 2016/11/28 - Laserfiche WebLink

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10 489828v3 DTA MU125-11 8.0 Denial of Access. If the Responsible Authority determines that the requested data is not accessible to the requesting party, the Responsible Authority must inform the requesting party verbally at the time of the request or in writing as soon after that as possible. The Responsible Authority must give the specific legal authority, including statutory section, for withholding the data. The Responsible Authority must place a verbal denial in writing upon request. This must also include the specific legal authority for the denial. 9.0 Collection of Data on Individuals. The collection and storage of information about individuals will be limited to that necessary for the administration and management of the programs specifically authorized by the state legislature, City Council, or federal government. 9.1 Tennessen Warning. When an individual is asked to supply private or confidential information about the individual, the City employee requesting the information must give the individual a Tennessen warning. 9.1A This warning must contain the following: 9.1A1 The purpose and intended use of the requested data; 9.1A2 Whether the individual may refuse or is legally required to supply the requested data; 9.1A3 Any known consequences from supplying or refusing to supply the information, and 9.1A4 The identity of other persons or entities authorized by state or federal law to receive the data. 9.1B A Tennessen warning is not required when: 9.1B1 An individual is requested to supply investigative data to a law enforcement officer; 9.1B2 The data subject is not an individual (e.g., the data subject is a corporation or partnership); 9.1B3 The data subject offers information that has not been requested by the City; 9.1B4 The information requested from the individual is about someone else; 9.1B5 The City receives information about the subject from someone else; or