01-26-2015 CC - Laserfiche WebLink

Home Browse Search

Item No: 7E Meeting Date: January 26, 2015 Type of Business: CB Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Interim Director of Public Works Item Title/Subject: Resolution 8369 Approving the Purchase of a Tymco 500X Street Sweeper (Updated as of 1/26/2015 at 1pm) Background/Discussion: A responsibility of the Public Works Department is overseeing and maintaining the storm water infrastructure which entails compliance with the MS4 Permit. The permit is the result of the Clean Water Act adopted by the Federal Government in 1974. Within the MS4 permit there are best management practices (BMPs) the City has put in place to comply with the permit. One of the many BMPs implemented is the practice of keeping debris out of the lakes and streams by sweeping the streets. Due to the many Storm Water Infiltration devices (SIP) installed the Public Works Department has taken a more aggressive approach to this BMP by sweeping, on an average, of 6-7 times during the spring, summer and fall seasons. (More sweeping will occur if build up is evident along the gutter lines.) Discussion: The current sweeper was purchased in 2005 and has received heavy use in the last five years. Due to the harsh environment the sweeper has had many repairs during the past 10 years of service. While some of the repairs are considered routine, other repairs have been considered major, and have cost over $4,000.00. Future necessary repairs will be required to include: the debris box I showing weakness due to holes in areas of the box; the main fan and bearings will need to be replaced this year along with routine items such as, but not limited to, side brooms and rubber dirt deflectors. Staff has met with many vendors and have test driven sweepers. Staff has also conversed with other City Public Works Staff for their input. Environmental Equipment and Services, Inc. of Elko, MN, is a vendor on the MN Cooperative Purchasing Venture (CPV), Contract S-843(5) and has submitted a quote for a new Tymco 500X Sweeper with options for $259,890.00, sales tax of $16,892.85, for a total of $276,782.00. Staff has received a quote from Environmental Equipment and Services, Inc, for the Cities Elgin Crosswinds sweeper for a buy-back of the current sweeper of $61,200.00. The final cost for the Tymco 500X Sweeper would be $215,582.00. The 2015 adopted budget has the purchase of a street sweeper in account 745-4417-7030 for $210,000.00. Also in the 2015 budget is $4,000.00 for repairs to the street sweeper fund 745-4417-5130 and $2,500 in fund 745-4417-1230, $2,500.00. Using these two accounts will offset the difference. Since the unit is new it will be under warranty for one year on parts and labor. Only brooms and dirt deflectors may need to be replaced.