Agenda Packets - 2014/03/24 - Laserfiche WebLink

Home Browse Search

Res. 8229 Awarding a Contract to Northwest Asphalt for 2014 Street & Utility Improvement Proj. - Area G Page 2 adding a 10% ($2,000) contingency to the total fee proposal in the event additional quality assurance testing is warranted or desired. If so, compensation will be on an hourly plus reimbursable expenses basis for a maximum estimated fee of $23,494. In addition, Mn/DOT invoices the City for concrete and bituminous patch plant inspections on the days that materials are produced for work related to MSA streets. Mn/DOT's inspection costs are estimated to be approximately $1,000 for the project. Recommendation: Staff recommends that the City Council adopt the attached resolution awarding a construction contract for $2,062,949.38 to Northwest Asphalt, Inc. of Shakopee, Minnesota for the 2014 Street and Utility Improvement Project - Area G. In addition, Stantec and Braun Intertec Corporation will be authorized to provide required professional engineering services associated with the construction phase of the project. If adopted, a neighborhood meeting will be scheduled for mid-April and major construction is expected to begin in early to mid-May. Respectf ily submitted, Nick DeBar — Director of Public Works Other Project Timeline and Prior City Council Action Summary: The City is in the process of reconstructing 26 miles of City -owned streets and associated underground utilities as part of the Streets and Utilities Improvement Program (Program). The Program includes design standards, a financing plan, a prioritization/implementation (staging) plan, and a communication plan for implementing reconstruction over a 9 -year period (2009- 2018) with an estimated program cost of $28 million. Area G contains 1.8 miles of streets and is located in the north/northeast part of the city and includes Ardan Avenue (Red Oak to Long Lake Road), Sunnyside Road and Greenwood Drive (Ardan to Long Lake Road), and Eastwood Road (Sherwood to Long Lake Road). The adjacent properties consist of entirely single-family housing and one church. Ardan Avenue is the only non-standard street in this area due to municipal state aid status and pedestrian/bicycle accommodations. The City Council has taken the following steps, thus far, specific to Area G of the Street and Utility Improvement Program: . 05/28/2013: Authorized Engineering Design & Prepare Bid Documents (Res. 8108); • 10/28/2013: Approved Non -Standard Street Design for Ardan Avenue (Res. 8168); • 11/25/2013: Considered Stormwater Infiltration Basin (SIP) Appeals (Res. 8180); . 02/10/2014: Approved Bid Documents and Authorized Advertisement for Bids (Res. 8213); . 02/24/2014: Approved Addition of a Sidewalk to Ardan Avenue Street Design (Res. 8219). In addition to the above, various neighborhood meetings were held to get input from residents regarding non-standard street designs and proposed stormwater basin locations, both as stand- alone meetings and as part of the Street and Utility Committee meetings. There have been many hours of engineering staff time spent on communication, coordination, meetings, reporting, tracking, and other project related activities.