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Discuss Public Works Restructuring Page 5 Recommendations for Restructuring The retirement of the Parks Supervisor was not a surprise, and staff have evaluated various positions and reorganization models over the past several years in anticipation of this retirement occurring. Public Works recommends using this rare opportunity to restructure personnel to better address current and future needs. A personnel structure that may have worked 10 or 15 years ago is no longer working. To address this, Public Works is recommending the following: 1. Eliminate Parks Supervisor position and replace with non -supervisory position focused on project management in PWE. 2. Add a full-time Parks Maintenance Worker position in PWM. Proiect Management Position Under the general director of the Public Works Director, the proposed project management position would perform professional duties related to planning and managing various capital improvements throughout the project cycle, including project conception, design, bidding, construction, and closeout phases. Specific duties include project scoping, estimating, scheduling, consultant solicitation/negotiating/coordination, plan reviews, bid and construction administration, and closeout activities. The project manager would coordinate with regulatory agencies, property owners, businesses, and other local government units regarding project matters. The position would prepare staff reports, attend City Council meetings to obtain project approvals, and track assigned project expenditures against budgets. This position will alleviate workload now being performed by the Public Works Director and Supervisors, but it is expected that the director (and supervisor for some maintenance projects) will still perform some project management activities as workloads requires. The project management position may also assist with other PWE activities as needed including asset management, inspections, records management, customer assistance, etc. This position is proposed to be FLSA exempt (i.e., salaried) and compensation would be similar to that of the current Parks Supervisor (also FLSA exempt). An exact title for the position is being evaluated and job description drafted. The former Public Works Director also identified a position in this category when the Streets and Utilities Improvement Program was beginning. The City Council at that time seemed supportive of the position, but it was not pursued further due to the Public Works Director position being vacant for one full year. Parks Maintenance Worker The Parks Supervisor not only supervised maintenance and custodian staff but also assisted and performed many of the daily maintenance worker activities including equipment repairs, mowing, building repairs and maintenance, troubleshooting, and diagnostics. To fill the void left by the elimination of this position, coupled with the void left by the previous reduction in one full-time seasonal parks maintenance worker and seasonal staff limitations related to the ACA, it is recommended to hire a full-time parks maintenance worker. This position would be classified as FLSA non-exempt (hourly) and be a member of the Public Works Collective Bargaining Unit. Summary Public Works has been asked to do more with less while its workload has increased due to aging and added infrastructure, added responsibilities, an explosion of capital improvement projects, and an ever- increasing list of regulatory mandates. This overly burdensome workload over the years has now created inefficiencies, inaccuracies, and frustration. The lack of appropriate staffing and skill abilities to tackle this workload has led to many core duties going undone. The proposed restructuring described above is not a "want' or a "need", but a "must have" in order to keep pace with current and future workload demands. Respectfully submitted, Nick DeBar - Public Works Director