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Item No: 7B Meeting Date: February 10, 2014 Type of Business: Council Business Administrator Review: _tV City of l�lounds !/iew Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 8213, Approving Bidding Documents and Authorizing Advertisement for Bids for 2014 Street and Utility Improvement Project — Area G Background: The City is in the process of reconstructing 26 miles of City -owned streets and associated underground utilities as part of the Streets and Utilities Improvement Program (Program). The Program includes design standards, a financing plan, a prioritization/implementation (staging) plan, and a communication plan for implementing reconstruction over a 9 -year period (2009- 2018) with an estimated program cost of $28 million. Area G contains 1.8 miles of streets and is located in the north/northeast part of the city and includes Ardan Avenue (Red Oak to Long Lake Road), Sunnyside Road and Greenwood Drive (Ardan to Long Lake Road), and Eastwood Road (Sherwood to Long Lake Road). The adjacent properties consist of entirely single-family housing and one church. Ardan Avenue is the only non-standard street in this area due to municipal state aid status and pedestrian/bicycle accommodations. The City Council has taken the following steps, thus far, specific to Area G of the Street and Utility Improvement Program: ® 05/28/2013: Authorized Engineering Design & Prepare Bid Documents (Res. 8108); ® 10/28/2013: Approved Non -Standard Street Design for Ardan Avenue (Res. 8168); ® 11/25/2013: Considered Stormwater Infiltration Basin (SIP) Appeals (Res. 8180). In addition to the above, various neighborhood meetings were held to get input from residents regarding non-standard street designs and proposed stormwater basin locations, both as stand-alone meetings and as part of the Street and Utility Committee meetings. There have been many hours of engineering staff time spent on communication, coordination, meetings, reporting, tracking, and other project related activities. Discussion: Stantec has completed construction plans and specifications for use in obtaining public bids for construction of the Area G project. These bidding documents have incorporated the Program standards and City Council approved non-standard issues and decisions noted above. In addition, municipal underground utilities needing repair, rehabilitation, or replacement have been incorporated into the plans and specifications as recommended by public works engineering and maintenance staff. Much of the sanitary sewer in the project area is proposed to be lined and some replaced due to major deterioration and dilapidation. In addition, major storm sewer improvements are included to address the flooding and drainage issues associated in accordance with the Ardan Avenue Drainage Subdistrict Analysis Reports. These improvements will have a very noticeable impact on storm sewer capacity and street ponding. However, there are existing designated ponding and low areas in residential backyard drainage easements that will continue to collect storm runoff. The increase in storm sewer capacity will affect some of these locations and allow ponded stormwater to dissipate