Agenda Packets - 2014/02/10 - Laserfiche WebLink

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Res. 8213, Approve Bid Documents and Authorize Advertisement for Bids for Area G Page 2 and drain more quickly. The bidding documents also include the addition of a combined 6 -foot concrete sidewalk/5-foot on -street bike lane on the south (eastbound) side of Long Lake Road between Red Oak Drive and Eastwood Road. A concrete curb and gutter would be constructed between the sidewalk and bike lane. This segment has been identified as a priority by the Parks Commission and is considered a "missing link" since the current sidewalk along Long Lake Road ends at Eastwood Road. Nine adjacent property owners were contacted and provided information related to the improvements, along with a feedback form. Public Works heard from seven of the nine and, overall, the majority supported a sidewalk. The total estimated construction cost for the Long Lake Road sidewalk/bike lane improvements is $63,300. Ramsey County has a 50% cost participation policy regarding these types of improvements along County roads. An executive summary for the design phase has been prepared by Stantec and is attached to this report for Council review. Also attached is a general layout of the project area. The Rice Creek Watershed District (RCWD) permit application for the project is expected to receive conditional approval pending review of corrections (CAPROC) at their board meeting on February 26, 2014. In addition, the plans and specifications were sent to MnDOT for review of State Aid compliance related to Ardan Avenue. Ramsey County is also reviewing the proposed combination sidewalk/bike lane for consideration of 50% cost participation. Stantec has estimated the cost for constructing the Area G improvements at $2,047,300 which includes $436,300 in state aid improvements and $1,611,000 for non -state aid improvements. The next stage of project development of Area G is the bid phase. This involves advertising the project, distributing plans and specifications, answering and issuing clarifications for bidding requirements, soliciting bid proposals, reviewing and tabulating bids received, and making a recommendation for award for the construction phase. Stantec has provided an estimated maximum fee for $6,000 to assist the City during the bid phase (hourly plus reimbursable expenses). The attached resolution would also authorize Stantec to perform these services. If the attached resolution is adopted, bidding documents will be finalized and the project advertised in the official City newspaper (Sun Focus) and a regional trade publication (Finance and Commerce) three weeks before bid opening (see Stantec letter for schedule). MnDOT approval is expected prior to distribution of the plans and specifications. A bid opening date of March 12, 2014 is proposed, with Council consideration for awarding construction contract on March 24, 2014. A neighborhood meeting is tentatively scheduled for early April pending City Council awarding the project. Construction would then be expected to begin sometime in early May 2014 and be substantially complete in November 2014. Recommendation: Staff recommends that the City Council adopt the attached resolution approving bidding documents and authorizing advertisement for bids for the 2014 Street and Utility Improvement Project – Area G. Doing so will allow the project to stay on track for a 2014 construction schedule. Respectfully submitted, WJ ( -2— Nick DeBar - Public Works Director