Agenda Packets - 2014/02/03 - Laserfiche WebLink

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Item No: 3 Meeting Date: February 3 2014 Tyke of Business: Work Session Administrator Review To: Honorable Mayor and City Council From: Nick DeBar, Director of Public Works Item Title/Subject: Review Engineering Project Manager Position Background Public Works is proposing a restructuring of staffing in the department to address deficiencies in personnel and to increase the effectiveness in providing, the many essential services devolved upon the department. The proposed restructuring involves the following: 1. Add a full-time (Parks) Maintenance Worker position in the Maintenance Division. 2. Eliminate Parks Supervisor position and replace with non -supervisory position focused on project management in the Engineering Division. This restructuring plan was discussed and supported by the City Council at their December 2013 work session. The City Council authorized staff to advertise for the Parks Maintenance Worker position on December 9, 2013 and staff anticipates presenting a final candidate to the City Council at their February 24, 2014 regular meeting. Discussion A position description has been drafted for the project management position proposed in the Engineering Division of Public Works (see attached). The proposed title for the position is "Engineering Project Manager" and would be exempt (i.e., salaried) from the Fair Labor Standards Act (FLSA) and not eligible for overtime hours worked. No supervision is exercised over other City personnel. Rather than a supervisory position managing people, the Engineering Project Manager is supervising projects and performing professional duties related to various capital improvements throughout the project cycle, including project conception, design, bidding, construction, and closeout phases. Duties and Responsibilities The "Essential Duties and Responsibilities" section of the position description is heavily focused on project related work. Specific duties include project scoping, estimating, scheduling, consultant solicitation/negotiating/coordination, plan reviews, bid and construction administration, and closeout activities. The project manager would coordinate with regulatory agencies, property owners, businesses, and other local government units regarding project matters. This position will work closely with consultants hired for outsourced projects but will also prepare construction documents for internal projects. The position would prepare staff reports, attend City Council meetings to obtain project approvals, and track assigned project expenditures against budgets, and act as project liaison to those affected. The `Other Duties and Responsibilities' section includes work activities related to "program" responsibilities of the Engineering Division, including infrastructure asset management, life- cycle cost analysis, condition ratings and field evaluations, permitting/inspections, right-of-way management, engineering standards, mapping/GIS, and private development review to name a few. The intent to include these program duties to the position description is to keep the position dynamic and broad in all areas of Engineering functions. It is anticipated that the