Agenda Packets - 2014/07/14 - Laserfiche WebLink

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Mounds View City Council May 27, 2014 Regular Meeting Page 7 pickup with options would be $28,569.13. 1 2 Council Member Mueller asked if the purchase fell under the new tax exemption law. Finance 3 Director Beer reported it would not. He reported the sales tax would be approximately $1,800 on 4 the pickup. 5 6 Council Member Meehlhause questioned how staff would cover the entire expense of the truck 7 as staff had only budgeted $25,000 for the purchase. Finance Director Beer indicated there 8 would be items not purchased this year to make up the $5,000 difference. 9 10 Council Member Meehlhause inquired if the Project Manager had to have a pickup to complete 11 his duties or if a retired squad car would be sufficient. Public Works Supervisor Peterson 12 explained further how the pickup would be used by the Public Works and Engineering 13 department. 14 15 Mayor Flaherty indicated the City would be adding a vehicle to its fleet through this purchase. 16 He had concern with how this would impact the City’s replacement plan. Public Works Director 17 DeBar stated the engineering department has no vehicle and he has been requesting this change 18 since he began working with the City. He explained that one truck would be going away in the 19 near future, which would help the department find efficiencies. 20 21 MOTION/SECOND: Hull/Gunn. To Waive the Reading and Adopt Resolution 8264, 22 Approving the Purchase of a 2014 Ford F150 Pick-Up Truck from Midway Ford. 23 24 Ayes – 5 Nays – 0 Motion carried. 25 26 G. Resolution 8265, Approving a Contract with Pump and Meter Service, Inc. to 27 install an Unleaded Fuel Station at the Public Works Maintenance Facility. 28 29 Public Works Supervisor Peterson stated gas powered vehicles and equipment was fueled by 30 public works employees at various pumps throughout the City. Over the last few years, diesel 31 fuel has been purchased by the City through a State contract, which has saved Mounds View a 32 great deal of money. Staff was recommending that the Council consider approving a contract 33 with Pump and Meter Service, Inc. to install an unleaded fuel station at the Public Works 34 Maintenance facility. This would provide the Public Works Department with convenience, 35 accurate consumption rates and additional savings to the City. He estimated that the City would 36 have saved over $10,000 over the past year through the State gas contract. 37 38 Public Works Supervisor Peterson reviewed the expense of installing a fuel station at the Public 39 Works maintenance facility indicating it would cost the City $52,082. He reported a concrete 40 pad would also be needed, and this work could be completed by Pump and Meter Service. He 41 explained staff had budgeted $30,000 for a new fuel station based on a rough cost estimate. He 42 discussed the cost savings that the City would see over the final six months of 2014 and going 43 forward noting the payback period for this project would be 4.9 years. Staff recommended the 44 Council approve a contract with Pump and Meter Services, Inc. to install an unleaded fuel station 45