Agenda Packets - 2014/07/28 - Laserfiche WebLink

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Item No: 7F Meeting Date: July 28, 2014 Type of Business: Council Business Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Thomas Kinney, Chief of Police Item Title/Subject: Resolution 8282 Approving a Revised Job Description and Authorization to Advertise for the Police Support Specialist Position Introduction: The Police Support Specialist position in the police department is an essential position overseeing the administrative functions of the department focusing on maintaining all police reports, records and documents in the most efficient and accurate manner. The position serves the general public as the first stop for service whether in person or by phone. The position provides members of the general public the proper referral for services needed. A critical task for this position is to serve as the department Terminal Agency Coordinator or (TAC). The TAC is responsible for compliance with all state and federal requirements for criminal justice records management maintenance and submissions. Discussion: The Police Support Specialist position will become vacant due to the retirement of Linda Meyer on October 31, 2014. The position has been a full time position and it is essential that it remains full time. The duties, tasks and responsibilities, as outlined in the attached job description require that the position remain full time. On July 23, 2014 the Police Civil Service Commission met to discuss and review the position, job description and hiring process necessary to fill the upcoming vacancy. The commission approved the revised job description and the hiring process to replace the position. Due to the technical nature of the position and valuable knowledge held by Linda Meyer after her many years of employment, it is strongly recommended that the replacement candidate have the opportunity to spend training time alongside Linda Meyer before her retirement. It is being recommended that a period of one week be available for training with Linda so the new staff member can receive this critical transfer of knowledge. The job description for Police Support Specialist has been reviewed with new updates to the description which include the removal of outdated tasks and duties and the additions of more accurate descriptions and qualifications. The job description is attached to this report with the old duties denoted by the “strikethrough” feature and all new information underlined. Staff requests that advertisement for this position to occur as soon as possible so enough time exists to conduct the necessary steps to complete the hiring process.