Agenda Packets - 2014/09/08 - Laserfiche WebLink

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MEMORANDUM OF UNDERSTANDING Between the Minnesota Association for Volunteer Administration (MAVA) and Mounds View MAVA is looking forward to working with Mounds View as part of the MAVA Small Grants for Starting or Enhancing a City Volunteer Program. Please have the appropriate City leadership sign and date two copies of the following and mail to: MAVA, 1800 White Bear Ave. N., Maplewood, MN 55109 or scan and e-mail to office@mavanetwork.org. We will sign and return one copy to you. After receipt of signed agreement, MAVA will process grant award. Grant period: September 1, 2014 – August 30, 2015 1. MAVA will provide: • $2,000 grant. • Complimentary attendance for up to two staff to attend the MAVA The Volunteer Impact Leadership Training Series and other full or part day workshops MAVA offers during the grant period at no cost. • Up to four hours of MAVA consulting time for your volunteer program. • A complimentary MAVA membership for the period of the grant, renewable at the end of the grant period 2. As a condition of a total subgrant of $2,000 from the Minnesota Association for Volunteer Administration of a grant from the Bush Foundation, Mounds View (City) agrees to: • Submit a brief work plan for City volunteer engagement by November 1, 2014. (An update on the work plan submitted in the proposal). • Participate in 3-4 phone meetings with other pilot sites to share progress and learn from each other. • Submit a brief report on the initial lessons learned by March 31, 2015. • Submit at least three documents used in the volunteer program with permission for MAVA to share those with other cities by August 1, 2015. • Submit a brief final report by September 30, 2015. MAVA will provide a report format.The report would include progress on the work plan, number of volunteers involved and departments utilizing volunteer during the grant period, the results of short two/three question survey given to 3-5 volunteers and/or City staff on results of the effort, lessons learned and feedback on on what resources were the helpful to your city. • Do a brief pre and post assessment of volunteer engagement. • Respond to a follow up phone call two years after grant period on volunteer program progress. 3. MAVA reserves the right, in its sole discretion, to discontinue funding if: (a) it is not satisfied with the progress of the activity to be supported by the grant; (b) City has failed in any other material way to comply with the terms of this agreement; (c) we determine that any statement in your proposal that we relied on in approving the grant is false. City agrees to repay to MAVA any grant funds that have not been used by the end of the grant period in compliance with the terms of this agreement. 4. Any grant may be discontinued, modified, or withheld at any time when, in the judgment of the Bush Foundaton or MAVA, such action is necessary to comply with the requirements of law or this agreement.