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Item No: 08A Meeting Date: November 10, 2014 Type of Business: CA Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 8321, Approving Severance for Linda Meyer, Mounds View Police Support Specialist Background Linda Meyer retired and her last day of employment was October 31, 2014. Ms. Meyer has been working for the City since September 20, 1982. Attached is Resolution 8321, which authorizes severance to Ms. Meyer in accordance with Sections 3.45 and 3.47 of the Mounds View Personnel Manual. The Police Support Specialist position is a non-exempt non-union position. Discussion In accordance with Section 3.45, of the Mounds View Personnel Manual: Upon separation from the City, employees who have completed two or more years of service and leave in good standing shall contribute 100% of their eligible sick leave to their Retirement Health Savings Plan (RHSP). Except as noted below, eligible sick leave is limited to 50% of an employee’s sick balance, which is capped as follows: Base cap = 960 hours. The base cap shall be increased by 20 hours per year for each year employed beyond ten years. For example, a 15-year employee’s cap would be 1060 and a twenty-year employee’s cap would be 1160 hours. Employees who had completed ten years of service by January 1, 2008, qualify for enhanced sick leave payout. Upon separation, qualifying employees shall contribute 100% of their eligible sick leave to their RHSP. The enhanced sick leave payout is equal to 65% of an employee’s sick leave balance. (the enhanced conversion rate applies ONLY to sick hours contributed at separation, subject to the maximum cap addressed above). Employees who have a sick leave balance of 600 or more hours shall contribute their excess balance to the RHSP at a 2 to 1 ratio with a maximum annual contribution of 160 hours (80 hours converted) or that amount which brings the employee’s sick leave balance down to 600 hours – whichever is less. The City shall calculate and process the annual contribution to the RHSP on the first payroll period of November of each year.