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Mounds View City Council August 25, 2014 <br />Regular Meeting Page 4 <br /> <br /> 1 <br />F. Resolution 8292, Approving the Purchase for a Records Management System 2 <br />(RMS) from Zuercher Technologies. 3 <br /> 4 <br />Police Chief Kinney requested the Council consider the purchase of a records management 5 <br />system (RMS) from Zuercher Technologies. He explained the Police Department’s current RMS 6 <br />system was 10 years old and stated the department was being forced to make a change as the 7 <br />current RMS technology would no longer be supported in 2015. He indicated the RMS system 8 <br />would be supported by the City of Roseville. He reported that the new system would provide 9 <br />better data sharing opportunities between local agencies and with the County. 10 <br /> 11 <br />Police Chief Kinney discussed the various options available from Zuercher for their RMS and 12 <br />citation programs. Another option for the City would be to convert over to the LETG RMS 13 <br />system. However, this was not the system used by the County or neighboring agencies. It was 14 <br />noted the cost of the Zuercher system ($104,000) would be due in 2015. The annual maintenance 15 <br />fees for the system were $20,355 and would not be due until 2016. Staff recommended the 16 <br />Council approve the RMS from Zuercher Technologies. 17 <br /> 18 <br />Council Member Meehlhause asked the benefits of the new system versus the current system. He 19 <br />also requested further information on staff’s recommendation. Police Chief Kinney commented 20 <br />the LETG citation program has had some issues with incorporating the City of Mounds View’s 21 <br />Ordinances. He recommended that the Council purchase the new Zuercher RMS and do away 22 <br />with the LETG citation program. 23 <br /> 24 <br />Council Member Meehlhause questioned if the County would be requesting reimbursement for 25 <br />the $26,000 up front costs for hosting the Zuercher system. Police Chief Kinney commented that 26 <br />the County was trying to make this system attractive to the suburbs and was willing to pay these 27 <br />upfront fees to improve the data sharing between agencies. 28 <br /> 29 <br />Council Member Mueller stated she attended a Ramsey County Dispatch Policy Committee 30 <br />meeting last Thursday and Sheriff Bolstrom discussed the importance of the new program and 31 <br />the ability to share data between agencies. She explained that Sheriff Bolstrom recommended 32 <br />the Council not pursue the LETG option as he has not seen great results from this program. She 33 <br />wanted to be ensured that there was data migration from the previous system to the new system. 34 <br />She supported the extra expense for Option 2 as recommended by Police Chief Kinney. 35 <br /> 36 <br />Mayor Flaherty reiterated that the end goal was to have all local agencies using the same RMS as 37 <br />this would allow for the best data sharing situation. Police Chief Kinney stated this was the case. 38 <br /> 39 <br />Mayor Flaherty asked if the County would be charging a maintenance fee to the City for hosting 40 <br />the servers for the RMS program. Police Chief Kinney indicated he would speak with the 41 <br />County and report back to the Council. 42 <br /> 43 <br />Mayor Flaherty inquired how the Chief planned to fund this expense as it was not budgeted for 44 <br />2015. He understood that the City wanted to provide the best tools possible for its officers, 45