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Item No: 8I <br />Meeting Date: December 8, 2014 <br />Type of Business: Consent Agenda <br />Administrator Review: ____ <br />City of Mounds View Staff Report <br /> <br /> <br /> <br />To: Honorable Mayor and City Council <br />From: Nick DeBar, Director of Public Works/City Engineer <br />Item Title/Subject: Resolution 8346, Accepting Work for the 2013 Street and Utility <br />Improvement Project - Area F and Authorizing Final Payment to <br />Northwest Asphalt, Inc. <br /> <br />Background/Discussion: <br />Northwest Asphalt, Inc. submitted the lowest responsible bid and was awarded construction <br />for the 2013 Street and Utility Improvement Project in Area F (Res. 8080). Northwest Asphalt <br />performed construction for the project during summer 2013 and was substantially complete on <br />November 1, 2013 – the date that the two-year warrantee period begins. <br /> <br />A punch list was prepared after substantial completion for the remaining minor work and/or <br />repairs left to complete before project close-out. Northwest Asphalt completed those items <br />and has met all requirements of the contract documents in a satisfactory manner. The City <br />has been withholding 2% of the value of all completed work that Northwest Asphalt has <br />performed, pending completion of the punch list and other close-out requirements. The <br />following is a summary of the final construction costs: <br /> <br />Original Contract Amount: $ 3,122,034.01 <br />Change Orders (1): + $ 3,874.00 <br />Revised Contract Amount: $ 3,125,908.01 <br />Actual Construction Cost: $ 3,116,569.99 $9,338.02 below revised contract amount <br /> <br />The remaining payment amount owed to Northwest Asphalt is for $151,407.85. In addition to <br />the retainage and quantity adjustments, restoration work for infiltration basins that were <br />accepted by the City but not maintained by adjacent property owners is also included. This <br />work was permit requirements of Rice Creek Watershed District in an attempt to close project <br />permits out. <br /> <br />In addition, Stantec’s final consulting fees were below the combined authorized amount of <br />$441,000. <br />Recommendation: <br />Public Works (and Stantec) recommend that the City Council adopt the attached resolution to <br />accept the construction work and release final payment for the Area F street and utility <br />improvements upon submission of IC-134 forms (as required for project close-out). The final <br />pay application is being processed under “Payment of Claims” on tonight’s meeting agenda. <br /> <br />Respectfully submitted, <br /> <br /> <br />Nick DeBar – Director of Public Works