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Special Assessment Checklist The following is a suggested checklist that may be useful in helping to ensure that every step in the process of making the local improvement, assessment of the cost, and financing is done as required. In no way does it diminish the necessity of checking with the city attorney throughout the process to assure legal compliance. Some of the steps will be omitted in some projects, others in different projects, but these can be crossed off when not applicable in the individual case. Where certain steps are never done locally, as where the financing steps are the responsibility of an outside consultant, these may be omitted altogether from the list. Additional steps may be put in the list – for example, to list both the preparation of the notice of hearings and of their affidavits of publication. No checklist of this kind is legally required. For proceedings where some steps are combined for a number of projects, the form as drawn may be cumbersome and perhaps impractical. SPECIAL ASSESSMENT CHECKLIST1 Steps to Follow Completed by Whom Date 1. Petition received (Forms 1-3) 2. Resolution declaring adequacy of petition and ordering preparation of feasibility report (Form 4, 4A) 3. Feasibility report (preliminary report and cost estimate) 4. Resolution accepting report and calling for hearing (Form 5) 5. Affidavit of publication of notice of hearing (Form 6) 6. Affidavit of mailing notice to affected property owners 7. Minutes of public hearing showing testimony and findings 8. Resolution ordering improvement and preparation of plans (Forms 7, 7A, 8) 9. Resolution approving plans and ordering advertisements for bids (Form 9) 10. Affidavit of publication of advertisement for bids (Form 10) 11. Preparation of contract proposal (Form 11) 12. Preparation of assessment roll (Forms 12, 13) 13. Resolution for hearing on proposed assessment (Form 14) 14. Affidavit of publication of notice of hearing (Form 15) 15. Affidavit of mailing notice to affected property owners (Form 15A) 16. Minutes of public hearing showing testimony and findings 17. Resolution adopting assessment (Form 16) 18. Notice of final assessment (NOTE: This may be an optional step. See Form 17A) 19. Certification of assessment to county auditor (Form 18, 18A) (NOTE: If annual certification plan is followed, the clerk may wish to include a separate sub-step for each year)