Agenda Packets - 2013/11/04 - Laserfiche WebLink

Home Browse Search

.,, Item Na: G v Meeting Data: November 4 2013 Type of Business: Work Session City )f 11you ids View Staff Report To: Honorable Mayor and City Council From: James Ericson, City Administrator Item Title/Subject: Review Policy on Disposition of Surplus / Excess Property Attached is the City's policy regarding unclaimed and surplus property, along with a report from the League of MN Cities and several examples of policies from other communities in the metro area. The City's policy indicates that before anything can be disposed of, the City Council must first determine it to be so: "When city equipment, furniture, vehicles, etc. have been replaced or are no longer it working condition, the City Council may declare this property to be surplus." While the policy seems appropriate and similar to other communities, in practice the necessity to have the City Council "declare" a piece of equipment to be surplus or excess before it can be disposed of is inefficient, especially when the piece of equipment (or any other item owned by the City) has no value. If an old chair breaks and cannot be repaired, it cannot simply be thrown out—the City Council has to declare it to be surplus first. It may be more practical and efficient if the City Council delegates to the City Administrator the ability and authority to declare such property to be surplus and disposed of in accordance with the established policy. As an alternative to this, perhaps such authority can be delegated only for items having been determined to hold no value or for those items with a replacement value less than $500. Staff is simply asking the Council to discuss what might be appropriate in this regard. Respectfully submitted, James Ericson City Administrator Attachments: 1, Resolution 6721 2. LMC Article— Disposal of City Properly 3. Other Cities' Policies