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Item No: 1 <br />Meeting Date: October 7 2013 <br />Type of Business: Work Session <br />almommommosomm <br />To: Honorable Mayor and City Council <br />From: Desaree Crane, Assistant City Administrator <br />Item Title/Subject: Ramsey County Joint Powers Agreement — New Voting <br />Machine System <br />In 2001, the City entered into a Joint Powers Agreement (JPA) with Ramsey County <br />Elections for a Voting Machine System. According to Resolution 5618 (attached), the City <br />purchased five voting machines over a five year period. <br />The City currently has an agreement with Ramsey County Elections for election services, <br />which includes the task of management and oversight of Primary and General Elections for <br />the City. Ramsey County Elections is requesting that the City enter into a JPA for the <br />purchase and operation of new voting machines. The new machines will read and count <br />paper ballots like the old machines do. However, the new machines will have a larger <br />display screen that will alert voters if a ballot error is made and provide instructions to <br />correct it. The new machines will also allow for faster processing of ballots. The new <br />machines will be used starting in 2014. <br />Attached is the Joint Powers Agreement for your review. Total proposed costs for the new <br />election equipment is addressed on Appendix C of the JPA. In addition, attached is an <br />email dated October 2, 2013, which addresses Staff's and City Attorney's concerns, <br />comments and questions about the JPA for your reference. These concerns, comments <br />and questions were answered by Joe Mansky, Elections Manager for Ramsey County. <br />Please review the attachments. Joe Mansky will be at this meeting to address any City <br />Council questions or concerns. <br />Respectfully submitted, <br />Desaree Crane <br />