Agenda Packets - 2012/01/23 - Laserfiche WebLink

Home Browse Search

Item No: 7D Meeting Date: January 23, 2012 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 7889, Approving Bidding Documents and Authoring Advertisement for Bids for 2012 Reroofing of Community Center and Water Treatment Plant No. 1 Project Background: In response to aging and leaky roof issues the past few years, a comprehensive roof management program (Program) was prepared in 2010 for all sixteen City-owned buildings. The Program included detailed inspection, evaluation, costs, and schedules for repairs and replacement for each individual roof section. The Program recommended that full reroofing for the Community Center and Water Treatment Plant No. 1 occur in 2012. A section of the Public Works Maintenance Facility (over the original building) is also recommended to be replaced in 2012, but City staff recommends a “repair as needed” approach since the Capital Improvement Program includes demolition and reconstruction of this building in 2016. City staff received a professional services proposal from INSPEC for reroofing of the Community Center and WTP No. 1. The proposal phases and fees were broken down as follows: Design ($11,500), preparing plans/specifications ($13,700), bidding ($900), and construction observation/testing ($12,000-$14,000) for a total estimated project fee of $38,100 to $40,100. The Council authorized INSPEC to perform design services and prepare plans and specifications for the project on October 10, 2011 (Res. 7837). Discussion: INSPEC has completed the design for the project and incorporated these details into plans and specification for a public bid. A ballasted EPDM-membrane roof system is proposed for the Community Center and a built-up roof (similar to recent City Hall work) is proposed for WTP No. 1. INSPEC estimates reroofing construction costs of $370,000 for the Community Center and $45,000 for WTP No. 1. The proposed 2012 Budget includes $250,000 under Special Projects (280-4180-7050) for Community Center reroofing and $50,000 under the Water Enterprise Fund (700-4823-7050) for WTP No. 1 reroofing. The shortfall for the Community Center budget stems from a calculation error where City staff thought the original budget amount of $546,396 in the Program was off by a factor of 2. Actual construction costs will not be known until bids are solicited, after which the Council will need to consider a budget modification if the actual costs exceed the engineer’s estimate. A copy of INSPEC’s construction document report is attached. The proposed project schedule is as follows: Jan. 23, 2012 Council approves bid docs/authorizes advertisement Feb. 2, 2012 Publish ad for bid in Sun-Focus Feb. 15, 2012 Pre-bid meeting with potential bidders Feb. 23, 2012 Bid opening Mar. 12, 2012 Council awards construction contract to successful bidder Early April, 2012 Begin construction Late June, 2012 Complete construction