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Res. 7921 Awarding a Contract to Northwest Asphalt for 2012 Street & Utility Improvement Proj. - Area E Page 2 Public Works also solicited a fee proposal from Braun Intertec Corporation for geotechnical professional services and materials testing for the construction phase of the project. These services are customary for street and utility construction and required by State Aid for designated Municipal State Aid streets (Sunnyside Road). Compensation will be on an hourly plus reimbursable expenses basis for a maximum estimated fee of $29,144, of which $11,895 is associated with Sunnyside Road only. Recommendation: Staff recommends that the City Council adopt the attached resolution awarding a construction contract for $3,392,175.18 to Northwest Asphalt, Inc. of Shakopee, Minnesota for the 2012 Street and Utility Improvement Project - Area E. In addition, Stantec and Braun Intertec Corporation will be authorized to provide needed professional engineering services associated with the construction phase of the project. If adopted, a neighborhood meeting will be scheduled for April 25, 2012 and major construction will begin shortly thereafter. Respectfully submitted, Nick DeBar - Public Works Director Attachments: Resolution 7921 Stantec Bid Results Letter Other Project Timeline and Prior City Council Action Summary: The City is in the process of reconstructing 26 miles of City-owned streets and associated underground utilities as part of the Streets and Utilities Improvement Program (Program). The Program includes design standards, a financing plan, a prioritization/implementation (staging) plan, and a communication plan for implementing reconstruction over a 9-year period (2009- 2018) with an estimated program cost of $28 million. The next project area scheduled for construction this summer is Area E. Area E is located between County Road H and H2, and between Silver Lake Road and Long Lake Road. This area is primarily single-family housing, but there are some townhouse developments along County Road H2. Woodcrest Park is also located in this area and there is some undeveloped land north of the park. Area E contains 4.0 miles of streets. The City Council has taken the following steps, thus far, specific to the Area E project: • Aug. 8, 2011 - Authorized Topographic Survey (Res. 7818); • Sept. 26, 2011 - Authorized Engineering Design & Prepare Bid Documents (Res. 7831); • Nov. 28, 2011 - Authorized Geotechnical/Environmental Evaluations (Res. 7861); • Dec. 12, 2011 - Approved Non-Standard Street Design for Sunnyside Road (Res. 7877); • Jan. 9, 2012 - Denied Stormwater Infiltration Basin (SIP) Appeals (Res. 7885); • Feb. 13, 2012 – Approved Purchase of Supplies for Grouped Mailboxes (Res. 7893); and • Feb 27, 2012 – Approved Bidding Documents and Authorized Ad for Bids (Res. 7905). In addition to the above, various neighborhood meetings were held to get input from residents regarding non-standard street designs and proposed stormwater basin locations, both as stand-alone meetings and as part of the Street and Utility Committee meetings. There have been many hours of Engineering Division staff time spent on communication, coordination, meetings, reporting, tracking, and other project related activities.