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Item No: 7C Meeting Date: April 23, 2012 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 7924, Accepting Work for County Road 10 Trail Segments 1-5 Project and Authorizing Final Payment to Max Steininger, Inc. Background/Discussion: Max Steininger, Inc. submitted the lowest responsible bid for $653,350.31 at the July 23, 2009 bid opening for the construction of trail segments 1-5 in the north boulevard of County Highway 10. Max Steininger was later awarded a construction contract on August 10, 2009 (Res. 7484), and construction was substantially complete on November 13, 2009. A final inspection was performed the following spring and punch list items were completed in 2010. There were a few issues related to a cut loop detector for the County Road H traffic signal, and quantity discrepancies between Steininger and a subcontractor that delayed determination of final payment. In addition, the Minnesota Department of Transportation required a project closeout submittal for review and approval. This was required since the project had federal grant funding (up to $525,000). A detailed timeline of the project approvals is included at the end of this report. Max Steininger has completed all work and submitted the needed closeout documents, whereby meeting all requirements of the contract documents in a satisfactory manner. The City has been withholding 2% of the value of all completed work that Rosenquist has performed, pending completion of the punch list and other closeout requirements. The following is a summary of the final construction costs: Original Contract Amount: $653,350.31 Change Orders (1): - $ 128.26 (deduct) Quantity Variations: + $ 409.83 (add) Final Construction Cost: $653,631.88 $96,368.12 below 2009 budget amount of $750,000 The remaining payment amount owed to Max Stieninger is $20,382.50. Recommendation: City staff recommends that the City Council approve the attached resolution to accept construction work and release final payment for the County Road 10 Trail Segments 1-5 Project. The final payment is not included under Payment of Claims and would need be issued by the Finance Director if approved. Respectfully submitted, Nick DeBar - Public Works Director Attachments: • Resolution 7924 • Stantec Notice of Acceptance of Work