Agenda Packets - 2012/04/23 - Laserfiche WebLink

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Item No: 7F Meeting Date: April 23, 2012 Type of Business: Council Business Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nick DeBar, Public Works Director Item Title/Subject: Resolution 7930, Authorizing Barr Engineering Company to Provide Services for Part 2 of the Wellhead Protection Plan Background: In accordance with Minnesota Rules, Chapter 4720, all public water suppliers are mandated to implement wellhead protection measures through a Wellhead Protection Plan (WHPP). The Minnesota Department of Health (MDH) is in charge of enforcing these rules and has been phasing in the requirements to individual water suppliers over the past few years. Mounds View was notified in 2009 by the MDH that we are included in the next phase of municipalities required to perform this planning work based on our vulnerability to potential contamination. WHPP is broken into two general parts. Part 1 includes detailed analysis of each well and pumping aquifer characteristics, groundwater flow models, delineating WHP areas, vulnerability assessments, and identifying the types of potential contamination. Part 2 involves inventorying potential sources of contamination and developing management strategies for addressing the potential sources of contamination. This planning process takes some time to complete, and Mounds View has a deadline of April 15, 2013 for compliance. Barr Engineering Company was hired by the City to prepare Part 1 of the WHPP and has been coordinating the work with the City’s designated Wellhead Protection Manager, Nick DeBar, and MDH staff. The Part 1 Report was submitted to the MDH in December 2011, and subsequently approved in a letter to the City dated February 1, 2012. A mandated public information meeting was held as part of the regular City Council meeting on March 12, 2012 to present Part 1 and solicit public comment. Discussion: City staff and Barr Engineering had a Part 2 Scoping Meeting with the MDH on March 26, 2012. Based upon this meeting and other WHPP requirements, Barr has provided a fee proposal not to exceed $22,500 to complete Part 2 of the plan. The adopted 2012 Budget includes $15,000 under the Water Enterprise Fund (700-4825-3030) for WHPP consulting fees. Barr estimates one year to complete all Part 2 work after notice to proceed. Staff estimates that the $15,000 is adequate to cover costs to be incurred this year, and $7,500 will be required to be included in the 2013 budget for completion of the work. A detailed scope of work is attached for reference. Recommendation: Staff recommends that the City Council adopt the attached resolution authorizing Barr Engineering to perform services associated with Part 2 of the Wellhead Protection Plan. Respectfully submitted, Nick DeBar Public Works Director/Wellhead Protection Manager