Agenda Packets - 2012/09/24 - Laserfiche WebLink

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Item No: 08A Meeting Date: September 24, 2012 Type of Business: CA Administrator Review : ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Desaree Crane, Assistant City Administrator Item Title/Subject: Resolution 7997, Revising Section 3.40 of the Mounds View Personnel Pertaining to the Vacation Accrual Schedule Background: Recently staff became aware of an ambiguity in the Personnel Manual concerning vacation accruals. According to Section 3.40 of the Personnel Manual, all regular and part-time employees averaging 20 hours or more per week are eligible to receive vacation at the accrual rate below: Years of Service Days per Year 6 months - 1 year 10 days 1 through 5 years 10 days After 5 years through 10 years 15 days After 11 years 16 days After 12 years 17 days After 13 years 18 days After 14 years 19 days After 15 years 20 days After 20 years 25 days Discussion: While the accrual schedule seems straightforward enough, in actuality, a gap of sorts occurs in Year 11. Employees accrue 10 days per year through five years of service; the accrual increases to 15 days per year after the fifth year. The schedule is silent on what occurs during the eleventh year. To eliminate the ambiguity, a simple fix can be instituted. Years of Service Days per Year 6 months - 1 year 10 days 1 through 5 years 10 days After 5 years through 10 years 15 days After 11 years 16 days After 12 years 17 days After 13 years 18 days After 14 years 19 days After 15 years 20 days After 20 years 25 days The other change suggested above—eliminating the first line—is to further simplify the schedule. The first line is superfluous and is thus unnecessary.